Paediatric Medical Secretary

York, England, United Kingdom

7/11/2025

An opportunity has arisen for a 9-month fixed term/secondment maternity cover to work in our friendly Paediatric Secretarial team. We are a team of 12 secretaries who support 21 consultants with their administration needs. The successful applicant would have their own consultant(s) to support which will include typing patient letters, minuting meetings, organising diaries, general administration and being their ‘go to’ person.

This role is busy, varied and requires a logical, methodical way of working.

The post holder, where applicable, will provide day-to-day work supervision of Assistant Medical Secretaries, Relief Medical Secretaries, and administrative staff within their designated team.

The Trust operates a flexible working policy, and this role would suit someone who wants to work around school hours or is looking for a good work/life balance.

We look forward to hearing from you!

The working pattern for this role is Monday, Wednesday, Thursday and Friday 08:00 - 15:30.

This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.

Please note: This role may become Permanent at the end of Fixed Term/Secondment.

• Provide a full and comprehensive Personal Assistant/Secretarial service to consultants and other clinical team members.
• Accurately transcribe complicated dictation with complex medical terminology, requiring concentration and attention to detail.
• Take, write, and distribute both formal and informal minutes associated with departmental/directorate meetings.
• Receive and process incoming mail.
• Triage calls and respond proactively and sympathetically with patients and families who may be distressed or bereaved.
• Managing consultant diaries, arranging meetings, events, travel, accommodation etc.
• Oversight of consultant leave and subsequent clinic changes.
• Demonstrate excellent organisational skills with the ability to work independently as well as part of a team. Prioritising workload under pressure to meet deadlines.
• Be aware of patient situations/pathways in relation to admissions/treatments and ensure these comply with current Trust and Government referral to treatment waiting time targets.
• Have a clear overview of and monitor worklists, waiting lists and RTT pathways.
• Use own initiative and judgement to prioritise and escalate patient care where necessary.
• Ensure efficient secretarial service is maintained in the absence of colleagues.
• Provide day to day work supervision of Assistant/Relief Medical Secretaries and administration staff.
• Assist management in the recruitment, selection and induction of Assistant Medical Secretaries/administrative staff
  
  

Our Benefits

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
  
  

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

For further details / informal visits contact: Name: Cleo Glendinning Job title: Administration Manager Email address: [email protected] Telephone number: 01904 721898