Part-Time Administrative Coordinator – Facilities, H&S, Governance and Process documentation

White Waltham, England, United Kingdom

6/27/2025

We're seeking a detail-oriented and motivated Administrative Coordinator to join our team.

The Company

For 40 years, MCS Rental Software has devoted itself to making life easier for hire companies across the globe.

Championing customer service excellence, MCS develops lasting partnerships with its customers, helping them to achieve their goals and ambitions for growth. With a strong commitment to innovation and input from our customers, MCS Rental Software leads the way in rental by embracing emerging technologies so that our customers can harness innovation to meet tomorrow’s challenges.

Key Responsibilities

Facilities Management

• Oversee office maintenance, repairs, supplies, and services
• Liaise with suppliers, cleaners, contractors, and landlords
• Monitor utilities, security, and compliance with workspace standards
  
  

Health & Safety (H&S)

• Maintain and update H&S policies and documentation
• Schedule risk assessments and ensure legal compliance
• Organise staff training and workplace inspections
  
  

Corporate Governance

• Support Directors with statutory obligations and reporting
• Maintain registers, declarations, and key company documents
• Ensure confidentiality and compliance with internal policies
  
  

Process Documentation

• Maintain process manuals, records, and compliance checklists
• Coordinate audits and ensure documentation is audit-ready
• Track corrective actions and support continual improvement initiatives
  
  

Salary: £25,000 - £32,000 per annum

Why Work at MCS

• Be part of a stable, respected, and growing company
• Flexible part-time hours to suit work-life balance
• Office-based role with a friendly and supportive team
• Opportunity to shape and streamline key internal functions
  
  

Key Skills & Experience

• Strong administrative skills and attention to detail
• Experience in at least one of the listed areas (facilities, H&S, governance, or Process Documentation)
• Excellent organisational and communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Comfortable working independently and as part of a team
• Familiarity with ISO 9001, 27001, or similar standards is desirable
  
  

Hiring Process

• Introductory video call with our recruiter
• Online assessment
• Video call with the Hiring Manager
• Final in-person interview with the Hiring Manager and our MD
  
  

Apply for the job

Do you want to join our team? Then we'd love to hear about you!