Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
Job Title
Partner Matters Manager
Department
Finance – Tax & Partner Matters Team
Office Location
London
Reports To
Head of Tax – EMEA & APAC
Working Hours
35 hours per week, 9:30am to 5:30pm but additional hours may be required. We are happy to consider agile and flexible working patterns. Our approach to hybrid working allows for up to 40% of time working from home and 60% working in the office, please contact a member of the recruitment team to discuss further.
Firm Description
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in the Americas, Asia-Pacific, Europe, the Middle East and Africa.
With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
Department Description
The Tax & Partner Matters team deals with financial and tax matters relating to partners’ financial involvement in the firm. The team provides support to the firm's senior management on partner-related finance issues, partnership tax compliance and tax planning. The sub-team of Partner Matters is primarily responsible for dealing with payments to partners, partners’ capital, partners’ joining and leaving arrangement and ad hoc partner queries.
Role Overview
The Partner Matters Manager has primary responsibility for managing the Partner Matters function for the firm and is responsible for reviewing the work of the team and ensuring the key processes run according to time.
A significant part of the role involves reviewing drawings and distribution calculations and ensuring these are accurately recorded in the accounting system as well as being responsible for managing the partners’ capital process. The role will have two direct reports; the Senior Accountant (Partner Matters & Tax) and the Partner Matters Accountant.
The role is high profile and will represent the Partner Matters team in conversations with senior leadership, partners, with external advisers and within the wider finance team. The role will also be heavily focused on making process improvements to the team.
Key Responsibilities / Accountabilities
To be responsible for reviewing and ensuring that the team prepare the following accurately, on time, and correctly record the transactions and ensure they are fully reconciled in the general ledger system (3E). The individual will therefore manage and review the following processes:
- monthly drawings,
- quarterly distributions,
- bonuses, pensions, annuities and other retirement payments,
- other deductions and ad hoc payments, capital subscriptions, etc.
In Addition, The Partner Matters Manager Will
- Manage the Senior Accountant (Partner Matters & Tax) and Partner Matters Accountant and be their first point of escalation.
- Work closely with the Tax sub-team on, and in some cases supervise, work processes that cross both teams, for example tax reserving.
- Ensuring that the financial reporting requirements of the Tax & Partner Matters department are fulfilled including timely preparation of projected forecasts and end of year reporting packs.
- Review various information requests, for example partner earnings confirmations.
- Be responsible for the partner capital process including reviewing calculations, liaising with the banks where appropriate and ensuring timely completion of documentation takes place.
- Liaise with the Director of Partnership Affairs in relation to partner lateral hires and retirements, reviewing associated correspondence and meeting with new and retiring partners.
- Attend to queries from partners, including meeting with partners if necessary, as appropriate and external advisers and suppliers as they arise.
- Liaise with Senior Leadership of the firm on Partner Matter related issues as they arise.
- Be responsible for ongoing development and process improvements within the Partner Matters department and suggest improvements to the processes within the department.
- Manage and run ad hoc projects as required.
Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.
All members of the firm participate in our Responsible Business program.
Person Specification
Qualifications And Training
- Previous experience working in a Partner Compensation role.
- Qualified accountant – ICAEW, ICAS or ACCA preferred.
- A good working knowledge of Microsoft Office, Excel in particular is essential.
- Experience of 3E or similar accounting software.
- Previous experience of managing direct reports.
General Attributes
- Analytical ability – dealing with complex problems and large amounts of data.
- Communication skills - explaining technical issues clearly, both orally and in writing, to colleagues in finance, partners, senior Leadership of the firm and external advisers.
- Organisational ability - prioritising tasks to meet deadlines.
- Attention to detail - ensuring work is prepared to a high standard.
- Initiative – anticipating issues and identifying improvements to processes and procedures.
- Tact and diplomacy – dealing appropriately with sensitive personal data relating to Partners.
Agile Working Statement
Our goal is to embed flexibility across our business by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.
Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex , gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.
All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.
