Payment Operations Manager

Role Purpose

EXA’s Treasury Department is responsible for managing the Group’s liquidity, working closely with Accounts Payable to review and release the Group’s payments, maintaining the Group’s bank account structure and banking systems, daily, weekly and monthly cash and debt reporting, arranging bank guarantees, continued process improvement and automation with covenant monitoring and reporting.

The Accounts Payable team, located in India, is responsible for the Group’s supplier payments, including receiving, processing and arranging approval of invoices, as well as managing payment execution and supplier relationships.

Role Overview

The Payment Operations Manager would be responsible for reviewing and releasing the Group’s payments from Oracle, and ensuring that all payments have been processed, as well as processing ad-hoc manual payments outside of Oracle.

Key responsibilities

• This role sits firmly between Accounts Payable and Treasury
• The principal responsibility of this role is to ensure that the Group’s payments, 90% of which are automated, are correctly processed, and to be the main point of contact for troubleshooting these
• It involves working closely with Treasury to determine the size of the week’s payment run and ensuring bank accounts are adequately funded to process these payments
• Maintain a rigorous control environment, and continuously review processes to identify improvements to increase automation, create efficiencies, reduce errors whilst ensuring compliance with the Group’s policies and procedures
• Ongoing review of direct debit and credit card payments to ensure these are accurately updated in Oracle and remain relevant
• Support the Treasury team to implement and document internal governance for the department, including controls, process notes and policies
• Jointly with Treasury, administer the Treasury mailbox
• Ad hoc tasks as they arise

Individual Profile

• Excellent understanding of Accounts Payable processes and minimum 1 year experience in an accounts Payable role
• Advanced Excel skills; experience with Oracle and Cobase is a plus
• Good analytical skills with excellent attention to detail
• Strong organisational and multi-tasking abilities
• Effective communication and interpersonal skills
• Ability to work under pressure and meet tight deadlines
• Experience in process improvements or project management

Systems used:

• Cobase – the Group’s consolidated bank reporting and payment system
• Oracle – the Group’s ERP system
• Various other e-banking platforms.

Qualifications / experience

• Degree level
• Payments experience in an international business

Our working environment

We are committed to working in the location where we do our best work. As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations.

Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all. We are a proud global community, that wants to drive diversity of thought though our employees and culture.

We want you to come as you and make yourself and EXA successful.