Payroll and Reward Adviser

Scope

• To support the Head of Reward and Benefits with monthly outsourced payroll processes and reward and benefits administration.
• To play an integral part in the annual salary and bonus review processes and the annual benefits renewal alongside Senior HR Systems and MI Analyst.
• To provide cover in the absence of Senior HR Systems and MI Analyst and Head of Reward and Benefits.
• A super-user of core HR, payroll and benefits systems, acting as point of contact for escalation of pay and benefits queries.

Responsibilities

HR and Payroll Systems and processes

• To be a super-user of the HR, payroll and benefits systems, acting as the first point of contact for any queries relating to pay and benefits.
• Assisting the Head of Reward and Benefits in the monthly payroll and benefits checking and the annual benefits renewal. Being the first port of call for any salary or benefit related queries.
• Assisting the Head of Reward and Benefits in the annual salary and bonus reviews.
• Completing regular data integrity checks and data cleansing of the HR and Payroll system and ensuring that any data issues are resolved promptly and relevant processes are updated where required.
• Ensuring data compliance on the HR and Payroll system in line with GDPR and the Data Protection Act.
• Supporting the annual Gender Pay Gap process with Head of Reward and Benefits, Senior HR Systems and MI Analyst and Head of ED&I in providing payroll data and implementing actions as a result of our internal analysis.

Payroll

• Monthly payroll processing; assisted by the Reward and HRIS Assistant in preparation of variable input for the outsourced payroll provider, liaising with the HR Operations team for instructions and payroll provider as necessary and then providing first review of the payroll file.
• Annual P11D process; oversea the Reward and HRIS Assistant collating and coordinating the data transfer to the payroll provider and then providing first review of the P11D file.
• Dealing with escalated payroll queries from employees as they arise.
• Assisting the Head of Reward and Benefits in job code mapping of all roles on Willis Towers Watson, conducting an annual review in line with salary review and assisting in the mapping of new positions on an ad-hoc basis for the Recruitment team.
• Review completed salary and benefit benchmarking surveys.

Reward

• Assisting the Head of Reward and Benefits to prepare and distribute salary and bonus review information.
• Drafting and preparation of salary and bonus review communications with the Head of Reward and Benefits.
• Reviewing draft salary benchmarking data for annual salary reviews (and Recruitment team queries for pre-offer stage salary checks).
• Dealing with escalated ad hoc queries from employees as they arise.

Benefits

• Review and reconciliation of monthly provider reports and invoices as collated by Reward & HRIS Assistant.
• Assisting with the annual benefits renewal project, collating policies and documents and drafting benefit communications to staff throughout the year, and organising benefits fair and pension presentations with Reward & HRIS Assistant.
• Running benefits inductions for new joiners to the firm.
• Drafting and delivering regular updates and communication on the benefits available to the firm.
• Working with the Head of Reward and Benefits to develop and implement the Reward strategy.
• Researching new benefits and reward structures including review of staff survey results relating to reward and benefits.
• Assisting the Head of Reward and Benefits in the review and updating of benefit related policies.

Person Specification

• An experienced HR Assistant/Co-ordinator with a payroll and benefits emphasis or a Reward and Benefits Assistant.
• Previous experience with Payroll is essential.
• High level of attention to detail.
• Business services experience within a legal or professional services environment preferred.
• Advanced user of MS Office applications: Word, Excel, PowerPoint, Outlook.
• Clear speaking, listening and written communication skills.
• Ability to stay focused and organised.
• Collaborative working style with other team members.
• Strong customer service skills.

Education and Qualifications

• Qualified to GCSE standard, Grade B (or equivalent) in Mathematics and English is essential.

Special aspects

Happy to talk flexibly. This role is suitable for flexible working and applications will be accepted from individuals looking to work 0.8 FTE across any working pattern. The normal hours of work are 9.30am – 5.30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.

Farrer & Co operates an agile working framework under which members of the firm are expected to spend at least 40% of their working hours in the office. This is a minimum expectation: individuals may elect or be asked or expected to work more frequently in the office, depending on circumstance.

Farrer & Co is an equal opportunity employer which welcomes applications from candidates from all backgrounds. We look to employ the best candidates regardless of age, gender, race, ethnicity, social or economic background, religion, disability, sexual orientation, national origin, or any other protected characteristic.

We are keen to ensure candidates have the best interview experience possible. If you require any adjustments during the interview or application process, please let the recruitment team know.

Comments

Farrer & Co conducts a pre-employment screening which includes a Criminal History Background and Credit Check for successful candidates.