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Purpose
At Algeco, we are seeking an experienced Payroll Manager to lead and oversee the payroll function for our UK operations. This role is crucial in ensuring that our payroll processes run smoothly, accurately, and in compliance with relevant regulations.
With a workforce of approximately 1,200 employees and ongoing system enhancements, we need someone who can drive efficiency, maintain robust controls and support continuous improvement. You will play a key role in leading payroll operations, managing external payroll providers, and ensuring timely and accurate salary payments.
What We Do
Algeco UK is the leader in modular accommodation, providing innovative modular building solutions for hire and sale. We are committed to excellence and continuous improvement in all areas of our business, including payroll operations.
Your Responsibilities
- Oversee the full payroll cycle, ensuring accurate and timely processing of monthly payroll for all employees. This includes fixed and variable data preparation.
- Validate and administer payroll activity for starters, employee changes, leavers, pension changes and auto enrolment, National Minimum Wage and Living Wage, SSP and company sick pay; SMP; SPP; Rolled up and Holiday Pay and other statutory entitlements.
- Manage relationships with external payroll providers and ensure the efficient and effective coordination of third-party stakeholders.
- Manage the company payroll database and associated HR systems.
- Ensure compliance with UK payroll regulations, including tax, NI, PAYE, pensions, statutory deductions and ONS reporting requirements.
- Ensure that all HMRC submissions are made: - P11D; P45 & P60; payroll reconciliations are carried out and all legislative timescales are adhered to.
- Manage the payroll audit calendar, ensuring data accuracy and compliance with both internal and external controls. Facilitate annual renewal requirements in support of the business and operating needs.
- Support system improvements and integrations, identifying opportunities for automation and efficiency.
- Serve as the main point of contact for payroll-related queries from employees and stakeholders, with oversight of the Employee Service Desk.
- Lead and develop the payroll team through the provision of training, mentoring and coaching.
- Be responsible for the compilation and delivery of payroll related MI and analytics, including KPI’s and inter-function SLAs.
- Be the principal coordinator and point of contact for payroll reporting. This includes: - Executive & SLT reporting; payroll performance reports; Headcount reporting; Overtime analysis; Sickness and absence reporting; Financial reporting for budgeting and costing purposes; Gender Pay Gap Reporting and other ad hoc reports.
- Planned and contingency Project Management in support of the payroll and wider HR functions.
- Reward Management delivery. This includes bonus preparation; Director Emoluments; annual pay awards; pay reviews and Benchmarking exercises.
- Facilitate and administer the company Compensation and Benefits Framework. This includes: - Health Insurance; Death in Service; company vouchers; Car Allowances and other incentive schemes.
What We Need from You
- Proven experience in payroll management, preferably in a multi-site environment.
- Strong knowledge of UK payroll legislation, tax regulations and pension schemes.
- Experience working with dedicated payroll systems.
- Experience working with Time and Attendance systems.
- Knowledge of HR databases / HRIS would be advantageous but not essential.
- Proficient in Microsoft Office, particularly Excel is essential.
- Ability to work under pressure, meet deadlines, and manage multiple priorities is critical.
- An aptitude to work at pace whilst retaining a detail focused approach.
- Excellent analytical, problem-solving, and organisational skills.
- Proven decision-making skills with experience in managing or mentoring payroll professionals.
- Demonstratable customer service skills with an aptitude to handle complex or difficult queries.
- CIPP qualification would be preferred, but not essential.
