People and Recruitment Administrator Manager

People and Recruitment Administrator

Hours: 28 hours per week (open to flexible working options)

Salary: £25,320 - £27,251 (pro-rata - salary dependent on skills, experience and knowledge)

Contract: Permanent

Base: Hybrid between home working and Osney Mead, Oxford, OX2 0DP

Closing Date: Friday 25th July

Interview Date: Monday 4th August either Osney or via Microsoft Teams (TBC)

About Us

People are at the heart of everything we do at Oxfordshire Mind. Our mission is to ensure that everyone experiencing a mental health issue receives both support and respect. The purpose of our HR team is to recruit, develop, and empower the right people to help us deliver this mission.

About the Role

Join our HR team and deliver high-quality HR administration and recruitment support in a fast-paced, people-focused environment. With an expert team, this is a great opportunity to begin or develop your HR career!

Key Responsibilities

• Advertise vacancies, co-ordinate interviews and manage general enquiries from applicants, candidates, and new starters.
• Manage pre-employment checks, including ID verification, right-to-work documentation, references, DBS checks, and issuing offer letters and contracts.
• Drive our onboarding process, help deliver our engaging ‘Welcome Days’ for new starters.
• Maintain accurate employee records in the HR system.
• Multiple email inbox management: HR, DBS and Recruitment.
• Carry out a range of administrative duties, such as responding to HR queries and drafting letters and contract variations.
• Plenty of opportunity to assist the HR team with ad-hoc projects!

About You

Please respond directly to each of the Essential Criteria in your application. The shortlisting panel bases decisions on these points and will not make assumptions about your experience or skills.

If you have any accessibility needs or require reasonable adjustments for your application, please contact [email protected].

Essential Criteria

1. Experience in an administrative or support role, ideally in a customer-facing capacity.
2. Strong interpersonal skills and a customer-focused approach.
3. Excellent verbal and written communication skills.
4. Ability to manage multiple tasks and prioritise workload effectively.
5. High level of attention to detail, with strong data entry and record-keeping skills.
6. Ability to handle sensitive information with discretion and maintain confidentiality.
7. Confident using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
8. Understanding of, or passion for, mental health and Oxfordshire Mind’s mission.

Desirable Criteria

1. Previous experience in a busy HR administrative or recruitment role.
2. Familiarity with HR and recruitment processes, including interview coordination, candidate communication, right-to-work/DBS checks, and drafting contracts.
3. Experience in process improvement and developing efficient administrative systems.
4. Experience using HR software.
5. Basic understanding of HR policies, procedures, and relevant employment law/compliance requirements.

If you are interested in learning more about the role and find more about what we do before applying, please contact Laura Lockwood, People Manager and Business Partner via [email protected]

Click here for full Job Description - People and Recruitment Admin JD 2025

Closing date: 25th July 2025

Shortlisting date: 28th July 2025

Interview date: 4th August 2025

Interview location: Osney Mead or Microsoft Teams TBC 

We welcome applications from people from all sections of the community, irrespective of race, ethnicity, gender, age, disability, sexual orientation, religion or belief. We are unable to provide sponsorship for visa applications. 

Oxfordshire Mind is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment. We therefore require a Disclosure and Barring Service check, for all our roles. The level of which will vary depending on the nature of the role.