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Job Description
The Personal Assistant will provide full administrative support to the Project Director and wider BP Team and contribute to the smooth running of the project in order to exceed our client’s expectations
Responsibilities
- Support the team by organising internal and external meetings as required including arranging refreshments, office space, conferencing facilities etc
- Provide diary support to when require
- Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery and that relevant policies and procedures are followed
- Collate and compose information and prepare reports, documents, correspondence, papers and presentations accurately and efficiently, to support the delivery of excellent service standards to internal and / or external customers. Create ahead of time to allow for reading and preparation
- Develop and maintain a central repository of documents that can be easily accessed, ensuring that a single method of file storage is adopted that can be accessed by all
- Prepare reports, minutes, presentations
- Book and set up meeting rooms and telephone conferences as required
- Taking meeting minutes
- Support with preparation of project materials, presentations, reports and other documents
- Create and collate regular reports as required
- Meet and greet visitors
- Create and distribute communications, presentations and other media.
- Administration and coordination of meetings, training courses, conferences and briefings if necessary. Ad hoc administrative tasks as and when required eg: filing, printing, scanning, copying documents etc
Qualifications
Role Requirements
- Previous experience in a similar role
- IT proficient. Experience with Microsoft Office.
- Good organisational skills and able to manage your workload.
- Knowledge of reporting, dashboards and KPIs desirable.
- A positive approach to supporting team members.
- The ability to communicate confidently and assertively with a variety of people at all levels.
- Friendly and approachable.
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
