Personal Assistant
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About us:
Linklaters is a global law firm, with 31 offices in 21 countries worldwide.
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias. This is vital to our ability to work as one team, with a common goal.
The Role:
You will be delivering a highly proactive, efficient, and effective service for a number of Partners and Counsel, and potentially some senior-level Associates, within one of the Firm's practice groups. This role offers a the opportunity to build deep relationships and use your initiative and sound judgment to deliver a confidential, professional, and client-focused service in a fast-paced environment. You will be adaptable and willing to take on a broad range of tasks from influencing senior stakeholders to supporting your fee-earners effectively to deliver the best-in-class service our clients expect.
Your Key Responsibilities
Provide comprehensive PA and secretarial support, including document management, billing, and coordination of marketing and pitch materials
Proactively manage diaries, travel arrangements, and meeting logistics, ensuring fee-earners are fully prepared
Act as first point of contact for fee-earners, managing inboxes, calls, and client communications with professionalism
Attend meetings to take minutes and follow up on action points, supporting internal and external engagement
Collaborate with other PAs and administrative staff to delegate tasks and maintain workflow efficiency
Support business development activities and coordinate events in partnership with relevant teams
Ensure compliance with firm policies and contribute to process improvements across the team
Provide guidance to junior team members and foster a collaborative, high-performing environment
What we're looking for:
Minimum 3 years' experience in a PA or secretarial role within a professional services environment
Strong MS Office and IT skills, with a proactive approach to learning new systems and tools
Excellent organisational and time management abilities, with strong attention to detail
Confident communicator at all levels, both written and verbal, with a client-focused mindset
Resilient, adaptable, and professional under pressure, with a high level of integrity and discretion
What's on offer:
This role can be based in our London offices, with a hybrid working model available.
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:
Health & Wellbeing
Private Medical Insurance
Free in-house fitness centre and subsidised health club memberships
Free onsite GP service and periodic health assessments
Finance
Pension and flexible savings options
Income protection and life assurance
Mortgage advice and will-writing services.
Family & Lifestyle
Electric car and cycle to work schemes.
Emergency family care
Additional holiday/birthday leave.
Maternity/paternity/shared parental leave.
Travel insurance and season ticket loan
Option to join sports and social clubs, as well as our employee networks groups (such as our Gender Equality, With Pride, or Social Mobility Networks)
If you think this role would suit you, please click apply below. We look forward to hearing from you!
Technical Skills
This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.
Application Policy
Applications and CVs (direct or via agency) are only accepted online via the portal. Queries related to our roles must be directed to the relevant recruitment team and not the partners, practices or stakeholders ([email protected] for legal roles or [email protected] for business team roles).
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