Personal Assistant to Founder & CEO

About WeAre8

WeAre8 is a groundbreaking social media platform built for good where people, brands, and creators come together to make a positive impact on the world. With a mission to unite and empower millions to reclaim their time, attention, and power, WeAre8 rewards users for engaging with content that matters, while directing real money to charitable causes and climate solutions. We’re redefining what social media can be joyful, inclusive, sustainable, and purpose-led. At WeAre8, we believe small actions create big change, and every moment spent on our platform fuels a more connected, conscious, and hopeful future for people and the planet.

We’re looking for someone who’s super-organised, full of positive high-energy, and thrives in a fast moving environment, spinning multiple plates (without breaking a sweat).

If you’re the kind of person who brings calm to an ever moving schedule and thrives in a fast-paced, purpose-driven environment — we’d love to meet you.

This role is supporting a dynamic CEO & Founder at the top of her game who has successfully built and exited three companies.

What the job involves

• Support the Founder & CEO on daily operations, delivering outputs under instruction from the Founder and in response to the needs of external stakeholders and the Executive team
• Provide administrative, business and personal support to the Founder / CEO including diary management, complex travel arrangements, expenses, email communications and meeting preparation
• Proactively manage and prioritise the CEO’s inbox, drafting responses, flagging urgent communications, and ensuring timely follow-ups
• Create meeting agendas, take minutes, and manage the delivery of key actions
• Manage information flow between the Founder/CEO and the rest of the business in a timely and accurate manner
• Assist in the preparation of presentations, briefing materials, and reports, ensuring content is accurate and aligned with business priorities
• Act as a key point of contact and gatekeeper for internal and external stakeholders, ensuring clear, timely communication on behalf of the CEO
• Plan and coordinate logistics for internal and external events, conferences, offsites, and speaking engagements
• Support with personal administration and ad hoc errands to ensure the CEO’s time is focused on strategic business priorities
• Coordinate and create social media content across various platforms such as LinkedIn, Instagram and Twitter for the CEO
• Work in partnership with teams across product & tech, marketing, commercial, corporate and operations on the execution of their duties, commercial agreements with vendors and partners, and other cross-functional projects

In addition to the above, there will be additional PR tasks on an ad-hoc basis which offers the opportunity of direct impact to the mission.

General Office Management

• Ensure smooth day-to-day running of the office environment, including managing office supplies, coordinating with vendors, supporting team logistics, and fostering a productive, well-organised workspace
• In office (Central London) four days a week

Who you are

• Brings a positive, energetic and focused attitude to every interaction, a natural relationship builder who lifts the energy of those around them.
• Passionate about people and our planet and always thinking about how we can put purpose behind our work
• 2 years experience in senior executive-level calendar, email, and meetings management
• Background in digital media, advertising, social tech, or PR/communications is essential.
• Able to work quickly and efficiently, keeping a cool head, sticking to tight deadlines, managing multiple stakeholder requests with professionalism
• Highly skilled in managing both your own time and an executive’s time for maximum impact
• Strong verbal and written communication skills
• High attention to detail and able to take initiative to source information independently
• Maintains a high degree of discretion and confidentiality at all times
• Adaptable and eager to work across multiple areas in a fast-paced, ever-evolving environment