Personal Assistant to the Bishop of Willesden
Company
Location
London, England, United Kingdom
Posted At
3/31/2025
Advertise with us by contacting: [email protected]
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Description
Summary
We're looking for an experienced Personal Assistant to support the Bishop of Willesden.
About the Department/Role
The Diocese of London is the group of Church of England organisations located in North London. It comprises of c400 parishes north of the River Thames and within the M25 motorway, and also includes, schools, chaplaincies, missional communities, and other organisations. The LDF is the employment body and the central team that serves and supports the Diocese of London.
What you'll be doing
The purpose of the PA role is to provide comprehensive administrative support to the Bishop of the Willesden area, ensuring efficient handling of communications, management of schedules, and maintenance of records. This includes coordinating travel arrangements, organising meetings, compiling communications materials, and managing various financial tasks. Additionally, the PA plays a vital role in upholding confidentiality and assisting with safeguarding.
Key role requirements:
What we offer
Your Salary
Please note: You must have the right to work in the UK to be considered for the role.
Desired Skills and Experience
Administrative
* Handle mail, inquiries, telephone calls, emails, and all other incoming communications.
* Manage the diary and inbox of the bishop on a daily basis.
* Draft letters and documents as requested.
* Liaising with parishes and Archdeacon during an interregnum including administration of
advertising for a new priest, setting up the interview process and ensuring that all the
relevant documentation is in place.
* Contributing to the maintenance of central databases (People System, CMS, Crockfords).
* Liaise with the Director of Ministry and their office to ensure the effective administration
of the Ordination of Priests.
* Liaise with the Director of Ministry and their office to ensure the effective administration
of Ministry Development Reviews.
* Liaising with the Church Commissioners Bishoprics Department as appropriate,
* Coordinate domestic and overseas travel for the Bishop as required.
* Organise, facilitate, provide agendas and take minutes of meetings or as requested.
* Compile the newsletter and other general communications as required.
* Administer recruitment activities and liaise with parishes during clergy vacancies in
conjunction with the Bishop.
* Uphold the security and confidentiality of the office, including managing confidential
documents and securing the office.
* Coordinate the renewal and issuance of permissions for clergy and laity in conjunction with
the Bishop's Events Manager and Administrator.
Reception and Hospitality
* Provide a friendly and professional welcome to visitors of the Bishop.
* Coordinate and facilitate events, including seminars, conferences, interviews, and social
events, and liaise with external parties such as caterers as required.
Financial
* Manage the office budget, including ordering stationary supplies.
* Manage Official Expenses with oversight by the Church Commissioners.
* Manage the Discretionary Fund with oversight by the Bishop.
* Manage the Mission Fund with oversight by the Bishop.
* Complete the quarterly submission and reconciliation of the site's working costs account.
Safeguarding
* Prepare accurate and legally compliant Statements of Particulars and Legal Agreements for
new license holders upon appointment.
* Operate in line with safeguarding legislation when processing applications for disclosure
from the Disclosure and Barring Service.
* Monitor the visa status of clergy who do not have British Citizenship or the Right to Remain,
in conjunction with the HR Team at Diocesan House, as required
We're looking for an experienced Personal Assistant to support the Bishop of Willesden.
About the Department/Role
The Diocese of London is the group of Church of England organisations located in North London. It comprises of c400 parishes north of the River Thames and within the M25 motorway, and also includes, schools, chaplaincies, missional communities, and other organisations. The LDF is the employment body and the central team that serves and supports the Diocese of London.
What you'll be doing
The purpose of the PA role is to provide comprehensive administrative support to the Bishop of the Willesden area, ensuring efficient handling of communications, management of schedules, and maintenance of records. This includes coordinating travel arrangements, organising meetings, compiling communications materials, and managing various financial tasks. Additionally, the PA plays a vital role in upholding confidentiality and assisting with safeguarding.
Key role requirements:
- You must have experience working as a PA and experience managing budgets and tracking cost.
- You must be proficient in MS Office.
- You will have the ability to work confidentially and in line with safeguarding policy.
About You
The Church of England is for everyone and we want to reflect the diversity of the community the Church serves across the whole country. Therefore, while of course we welcome all applications from interested and suitably experienced people, we would particularly welcome applicants from UK Minoritised Ethnicities (UKME)/Global Majority Heritage (GMH) and other under-represented groups. As a Disability Confident employer, we are committed to recruiting disabled people. We offer interviews to disabled people who meet the minimum criteria for the role.Closing date for applications: 25th April 2025
Interviews will be held on: 7th May 2025
Please refer to the Job Description for more information about the role and person specification.
What we offer
Your Salary
- A salary of £32,205 per annum, plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of your salary.
- 25 days annual leave plus eight bank holidays (pro-rated if working part-time).
- Automatic enrolment and access to Medicash (one of the UK's leading health cash plan providers), providing you with many services including reimbursements of routine dental treatment, optical, specialist consultations, and therapy treatments. Unlimited access to virtual GP & Private prescription service and health & Stress related helplines.
- Access to Occupational Health, and an Employee Assistance Programme
- Apply for eligibility for an Eyecare voucher.
- Opportunity to join the Civil Service Sports & Social Club.
Please note: You must have the right to work in the UK to be considered for the role.
Desired Skills and Experience
Administrative
* Handle mail, inquiries, telephone calls, emails, and all other incoming communications.
* Manage the diary and inbox of the bishop on a daily basis.
* Draft letters and documents as requested.
* Liaising with parishes and Archdeacon during an interregnum including administration of
advertising for a new priest, setting up the interview process and ensuring that all the
relevant documentation is in place.
* Contributing to the maintenance of central databases (People System, CMS, Crockfords).
* Liaise with the Director of Ministry and their office to ensure the effective administration
of the Ordination of Priests.
* Liaise with the Director of Ministry and their office to ensure the effective administration
of Ministry Development Reviews.
* Liaising with the Church Commissioners Bishoprics Department as appropriate,
* Coordinate domestic and overseas travel for the Bishop as required.
* Organise, facilitate, provide agendas and take minutes of meetings or as requested.
* Compile the newsletter and other general communications as required.
* Administer recruitment activities and liaise with parishes during clergy vacancies in
conjunction with the Bishop.
* Uphold the security and confidentiality of the office, including managing confidential
documents and securing the office.
* Coordinate the renewal and issuance of permissions for clergy and laity in conjunction with
the Bishop's Events Manager and Administrator.
Reception and Hospitality
* Provide a friendly and professional welcome to visitors of the Bishop.
* Coordinate and facilitate events, including seminars, conferences, interviews, and social
events, and liaise with external parties such as caterers as required.
Financial
* Manage the office budget, including ordering stationary supplies.
* Manage Official Expenses with oversight by the Church Commissioners.
* Manage the Discretionary Fund with oversight by the Bishop.
* Manage the Mission Fund with oversight by the Bishop.
* Complete the quarterly submission and reconciliation of the site's working costs account.
Safeguarding
* Prepare accurate and legally compliant Statements of Particulars and Legal Agreements for
new license holders upon appointment.
* Operate in line with safeguarding legislation when processing applications for disclosure
from the Disclosure and Barring Service.
* Monitor the visa status of clergy who do not have British Citizenship or the Right to Remain,
in conjunction with the HR Team at Diocesan House, as required
Advertise with us by contacting: [email protected]
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