General
Job Title: Personal Assistant to the Group Chief Underwriting Officer
Division: Chief Underwriting Office
Reports To: As per Beazley’s organisation chart
Key Relationships: Directors, Underwriters, Managers, Secretaries, other staff members and external clients and suppliers.
Job Summary: To provide comprehensive PA support to Group Chief Underwriting Officer and to members of the team as advised by Group Chief Underwriting Officer.
Key Responsibilities
- Act as a first point of contact for both internal and external clients wishing to contact the Group Chief Underwriting Officer.
- Screen and respond to e-mails and telephone calls. Provide full e-mail management support including: management and prioritisation of meeting requests, organisation & filtering of e-mail and delegating tasks to other members of the CUO office where appropriate
- Full and complex diary management including arrangement of meetings, acceptance / declines, act as ‘gatekeeper’ to meeting requests, ensuring adequate time allocation/travel time/preparation time is factored in for meetings. Use initiative to decide on key priorities and ability to make decisions in a very fast paced environment to ensure smooth running of Group Chief Underwriting Officer’s day and effective use of time.
- Arrange internal / external meetings and events, source and book venues, distribution of papers / reports in advance, set up of video / teleconferencing / flipcharts, booking of refreshments / lunches/dinners.
- Provide full administrative support for the Group Underwriting Committee to include scheduling monthly meetings, booking meeting space, drafting and distributing agendas / creating and maintaining agenda planning documents, collating the monthly packs, tracking actions, arranging Away Days and Planning days for the Underwriting Committee Members.
- Provide full administrative support for the annual business planning process, including setting up meetings, managing agendas and distribution of planning documents to the Business Planning Review Group.
- Collate information and produce presentations from PowerPoint for meetings and seminars and maintain business specific reports as required.
- Follow up on agreed action items from meetings.
- Produce accurate correspondence including drafting and sending letters, memos and emails on behalf of Chief Underwriting Officer, including dealing with routine correspondence and enquiries.
- Co-ordinate with the travel team to make travel arrangements, including booking flights, accommodation, ground transportation and organising meetings and events across multiple time zones, producing detailed itineraries, and arranging foreign currency and passport / visas where applicable.
- Book meetings, seminars and conferences, liaising with Culture & People where necessary.
- Meet and greet visitors.
- Expense management - in addition to processing the Group Chief Underwriting Officer’s expenses, responsible for checking expenses for all members of the Chief Underwriting Office team and ensuring company policies and procedures are adhered to.
- Check and process invoices for the Chief Underwriting Office and ensure these are correctly allocated.
- Work closely with both external and internal communications teams on messaging such as all staff calls/internal newsletters and external comms such as press interviews and LinkedIn posts. Attend meetings and team briefs and take minutes and actions as required.
- Take the initiative to identify and resolve problems as they arise to facilitate the smooth running and continuity of business.
- Act as ambassador for the Group Chief Underwriting Officer both internally and externally particularly during times of their absence from the business whilst ensuring that they are fully appraised of any important developments.
- Manage ad hoc tasks / projects as requested by the team.
- Assist other PAs where necessary and mentor team PA’s
General
It Is Important That Within All Your Interactions Both Internally And Externally You Adhere To Beazley’s Core Values - Being Bold, Striving For Better, And Doing The Right Thing - As They Contribute To An Internal Environment Of Teamwork And Promote a Positive Brand Image And Experience To Our External Customers. We Also Expect Beazley Employees To
- Comply with Beazley procedures, policies and regulations including the code of conduct, which incorporates the PRA and FCA Conduct.
- Undertake training on Beazley policies and procedures as delivered by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.
- Display business ethics that uphold the interests of all our customers.
- Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs.
- Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Culture & People or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley’s underwriting control standards, Beazley’s claims control standards, other Beazley standards and customer relationship management.
- Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups.
Who We Are
Beazley is a specialist insurance company with over 30 years’ experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build - to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer.
Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons.
Our Culture
We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee’s diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.
- Be bold
- Strive for better
- Do the right thing
Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us - our ambitious inclusion & diversity and sustainability targets are testament to this.
We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success.
Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:
- Beazley RACE - Including, understanding and celebrating People of Colour
- Beazley SHE - Successful, High potential, Empowered women in insurance
- Beazley Proud - Our global LGBTQ+ community
- Beazley Wellbeing - Supporting employees with their mental wellbeing
- Beazley Families - Supporting families and parents-to-be
We Encourage Internal Career Progression At Beazley, Giving You All The Tools You Need To Drive Your Own Career Here, Such As
- Internal Pathways (helping you grow into an underwriting role)
- iLearn (our own learning & development platform)
- LinkedIn Learning
- Mentorship program
- External qualification sponsorship
- Continuing education and tuition reimbursement
- Secondment assignments
The Rewards
- The opportunity to connect and build long-lasting professional relationships while advancing your career with a growing, global organization
- Attractive base compensation and discretionary performance related annual bonus
- Private medical insurance coverage for both you and your dependents
- Company paid life assurance and long term disability insurance
- Pension with 10% employer contribution, plus a further matched contribution up to 2.5%
- 25 days of annual leave (prorated for 1st calendar year of employment), plus public holidays, with the ability to flex the religious bank holidays to suit your religious beliefs, subject to approval. Additional annual leave purchase is also available up to a maximum of five additional days per year.
- Up to 2.5 days matched paid leave for volunteering at a charity of your choice and 5 days paid leave to provide or arrange care for a dependent with a long term care need annually
- Up to £550 reimbursement towards home office setup
- Free in-office lunch and monthly lifestyle allowance
- Monthly travel allowance or annual season ticket
- The opportunity to save for, and purchase, shares of Beazley stock
- Six months fully paid parental leave, regardless of how you come to parenthood
- Company paid sabbatical up to 12 weeks after 10 years of continued service
- Support with exam/study leave and fees for relevant qualifications related to furthering education
- Smart working policy and flexible working culture, trusting our employees to do what works best for them, their role and the needs of the business
Don’t meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles.
