Planning and Rostering Manager

About the Role

The IM Planning and Rostering Manager will manage the Colas Rail IM resources, and act as a point of contact for IM & senior rail services management on all IM resourcing related matters. They will ensure necessary resources are allocated efficiently and rosters are issued to staff in line with the agreed time scales. They will deliver all Colas Rail IM services safely, on time and on budget. This will be in line with Colas Rail IM rostering guidelines, various staff terms and conditions and taking into account customer orders. The role will have direct line management duties for two Resource Planners, with whom they will work and liaise closely, providing support and guidance where necessary. The Planning & Rostering Manager will work closely with all operational IM management to ensure all aspects of the contract are covered

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Responsibilit

• ies
  Act as the point of contact for all IM rostering matters, closely liaising with the rest of Colas Rail, Rail Services rostering & delivery teams, so as to make the best use of the Colas Rail Route Knowledge portfo
• lio.Provide the relevant stakeholders (e.g. Freight Management team & Network Rail contacts) with updates relating to forward planning and resource iss
• ues.Management and support of two IM Resource Planners, including carrying out PDRs, setting and reviewing actions/objectives for the team to ensure all work is complete on time and to expected qual
• ity.Undertake rotational on-call duties (PTS and relevant training provided where required) along with all other L3 manag
• ers.Produce and input traincrew diagrams / rosters efficiently and in-line with Colas Rail rostering guidelines, principles and terms & conditi
• ons.Have full understanding of NR/L2/OHS/003 Fatigue Standard with regards to fatigue considerations when producing traincrew rost
• ers.Ensure traincrew diagrams / rostered shifts are inputted into the Fatigue Management system and that risk assessments are produced where requi
• red.Ensure all rosters are of sufficient quality and accur
• acy.Ensure all traincrew diagrams and rosters consider efficient driver utilisation, as well as all aspects of traincrew roster
• ing.Ensure all Booking on / off times, prep / disposal times, PNBs, van placement / recovery, alternative transport arrangements, travelling times etc are included and up to date when rosters are iss
• ued.Comply with company policies on Safety Tours and Safety Briefs in a professional man
• ner.Ensure the resource planners plan drivers and ground staff vehicle movements and minimise vehicle driving ho
• urs.Own and manage the rosters from ‘cradle to grave’ once created, dealing with amendments / cancellations and sickness alongside IM Control and Delivery Mana
• ger.Liaise with both internal and external stakeholders to manage any route and/or traction resource shortfa
• lls.Lead on the delivery of IM rostering processes within accepted timelines (for example T6 first pass, T2 provisional and T1 final roste
• rs).Act as point of contact for Network Rail regarding acceptance, planning and delivery of additional shifts including recovery and gold shi
• fts.Regularly check IM bids or Network Rail Online Logistics (NROL) for changes and service deta
• ils.Check Train Running Under System TOPS (TRUST) if required to ensure accuracy of roster timi
• ngs.Together with Resource Planners act as point of contact for drivers and ground staff for all rostering/planning matt
• ers.Monitor allocated drivers and ground staff availability regarding annual leave and rest d
• ays.Ensure the resource planners review and approval of all operational staff absence requests within appropriate timesca
• les.Work closely with Core HR/MyColas to ensure annual leave requests are kept up to d
• ate.Liaise with train planners regarding service requirements & timi
• ngs.Attend meetings as required by the Company (for example - Resource Vacancy Call and Rail Services weekly resource ca
• ll).Liase closely with Duty Managers Assistant and Rail Services Hotels & Bookings (RSHB) as required to ensure bookings and cancellations are made and updated where necess
• ary.Lead on rostering related cost control initiatives such as management of hotel, taxi and travel co
• sts.Conduct regular and annual review of drivers and ground staff rest day patterns, closely liaising with IM Business Manager and Delivery Manager to ensure rest day patterns are suitable for business needs and workl

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Qualific

• ations
  Extensive knowledge and experience of rostering and planning within the rail in
• dustry.Proven experience in managing
• people.Strong background in dealing with an operational workforce and creating rosters for staff that work on a variable shift p
• attern.Excellent interpersonal, negotiating and communication
• skills.Able to demonstrate a proactive and pragmatic ap
• proach.Competent on using Network Rail Online Logistics (NROL) and Train Running Under System TOPS (
• TRUST).Excellent attention to details with problem-solving m
• indset.Be assertive and confident when dealing with staff rostering
• issues.Knowledge and experience of the requirements to consider staff fatigue when producing r
• osters.Have knowledge and understanding of all operational staff terms and cond
• itions.Experience in making tough decisions in challenging situations to safely and cost-effectively deliver to the customer expect
• ations.Excellent geographical knowledge of the UK railway infrastructure n
• etwork.To be able to present information in a clear and concise
• manner.Be able to communicate with personnel at all
• levels.Knowledge of rules and regulations as applicable to Freight oper
• ations.A proven team player who has the ability to deliver in what could be described as demanding circums
• tances.Confidence to deal with all Colas Rail customers to deliver to their expectations in required timescales, and with high q
• uality.Holder of full UK driving l