Job Overview
Join Our Team as a PPMO Officer!
The Digital Portfolio Office is looking to appoint a highly organised and enthusiastic Project and Portfolio Management Office (PPMO) Officer.
This is an exciting opportunity to be part of a team dedicated to maximising the value of key change projects aligned with the BCUHB Digital Strategy.
Why Apply?
This is a unique opportunity to be at the forefront of digital transformation. As a PPMO Officer, you will have many opportunities to acquire new skills and gain valuable experience. You will be exposed to best practices in project, portfolio and benefits management, and contribute to high-impact projects that promote efficiency and effectiveness across the organisation.
If you are passionate about project management, data analysis, and driving continuous improvement, we invite you to apply and join our innovative team.
Main duties of the job
You will play a supporting role in assisting the PPMO Manager and Benefits Realisation and Change Manager in defining and delivering a portfolio of digital programmes and projects.
You will ensure projects stay on track, within budget, deliver benefits, and meet quality standards. Key responsibilities include:
- Coordinating progress updates.
- Analysing data to compile insightful reports.
- Tracking benefits realisation.
- Supporting the development of a Centre of Excellence, standardising portfolio processes, tools and templates.
- Enhancing the skills of a resource pool of staff.
- Promote best practices, capture lessons learned, and drive continuous improvement.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Detailed Job Description And Main Responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications And Knowledge
Essential criteria
- Educated to degree level or equivalent experience.
- ILM Level 3 Diploma in Leadership and Management or willingness to complete within 2 years of appointment.
- Evidence of Continual Professional Development
Desirable criteria
- Advanced Excel
- Recognised Qualification in Project Management (such as PRINCE2 Foundation, APM or PMI) or a willingness to complete within 2 years.
Experience
Essential criteria
- Excellent administration and organisational skills.
- Significant experience of working in a large complex organisation.
- Problem identification and solving.
- Significant experience of working within a demanding / high intensity administrative setting.
- Able to use own initiative and judgement to analyse and resolve problems.
- Ability to deliver deadlines on a wide range of administrative / project processes.
- Production of high-quality reports and data that are suitable for staff at all levels in easy to read formats.
- Proven ability to analyse and appropriately present information so that it is easy to understand
Desirable criteria
- Experience of working within an improvement, modernisation, or project environment.
- Management of small projects.
- Experience of managing staff.
- Budgetary experience.
- Experience of using Power BI.
- Experience of Model Driven Apps / Project for the Web system.
- Experience of working in a PPMO.
- Participation in improvements / change management projects
Skills And Attributes
Essential criteria
- Highly proficient in Microsoft Excel with the ability to manipulate large amounts of data with great accuracy. High level IT skills and experience in all Microsoft office applications.
- Ability to work on own initiative and organise / prioritise own & team workload.
- Ability to prioritise tasks and manage competing demands on time, ensuring all deadlines are met.
- Well organised with the ability to quickly switch from one area of work to another when competing demands arise.
- Ability to communicate verbally and in writing in a manner which is clear, fluent and persuasive.
- Ability to empower, coach, motivate and support all staff.
- Sound judgment, decision making, and organisational skills.
- Able to develop and monitor policies and procedures.
Desirable criteria
- Welsh Language Skills are desirable in understanding, speaking, reading, and writing in Welsh
- Ability to analyse complex problems and deliver practical and workable solutions.
- Ability to influence, persuade and negotiate with staff at different levels where there may be barriers to understanding or acceptance of change.
Knowledge
Essential Criteria
- Sound knowledge of data quality principles.
- Knowledge of the processes and procedures involved in Project and Programme management.
Desirable criteria
- Knowledge of the NHS
- Current knowledge of DDaT and its role within the Health Board
- Knowledge of Benefits and Change Management principles
Personal Attributes
Essential Criteria
- Enthusiastic and motivated individual
- Work as part of team and on own initiative
- Lateral thinker, problem solver, innovative and imaginative.
- Excellent communication skills.
- Flexible and adaptable to meet all aspects of the work.
- Leadership qualities and able to motivate others and develop staff.
- Time Management skills.
- Completer, Finisher.
Desirable criteria
- Ability to reflect on personal development
Other
Essential criteria
- Ability to travel across sites.
