Procurement Manager (UK & Ireland) - Glasgow

About Us:

At Matthew Algie, you’ll work with some of the most talented individuals in the coffee industry. You’ll work for an organisation that leads the way in the name of sustainability, gives back to the community and invests in its people. Ethics, passion, integrity and collaboration are at the core of everything we do, from new product innovation for our customers, to projects with our coffee farmers. We believe our continued success is due to great people. Do you want to join our team of top talent in an exciting and industry-leading organisation? Read on!

Position: Procurement Manager (UK & Ireland) - Glasgow

Location: Head Office, Glasgow

Job Type: Full time, 39.5 hours per week- permanent

Hours: Monday to Friday

Salary: £50-£55,000.00 per annum

Benefits: 28 days annual leave plus 4 bank holidays, medical cash-back programme, pension, life assurance, perks, staff discounts and more!

Purpose Of Role:

The Procurement Manager leads and manages a team of Buyers. The Procurement Manager interacts with suppliers at all levels across the Group’s worldwide supply base and interacts effectively with managers and colleagues in other departments. The role holder is required to influence both suppliers and colleagues to deliver projects within agree timeframes and meet critical delivery dates for all products. The Procurement Manager has authority over financial spend within agreed parameters outlined on the purchasing table. The individual also has responsibility for making department decisions during required coverage periods and on projects or categories where they are the purchasing lead.

The Procurement Manager ensures that the strategy is in line with both business needs and follows the guidelines set out by our internal auditors

Key Responsibilities:

• Development and delivery of Procurement strategy
• Management of internal processes to ensure audit compliance
• Team Development – creating plans and developing individuals
• Reviewing the performance of suppliers and the procurement process
• Generation and provision of management information, and reporting
• Maintaining a positive stock position on all current lines – actively supporting and being involved in expediting outstanding orders and monitoring supplier performance against greed service levels. Reviewing consumption figures and placing orders for replacement stock with agreed timescales
• Relationship management: maintaining appropriate relationships with suppliers, clients and internal stakeholders and customers
• Contract negotiation and award
• Managing the procurement function for Matthew Algie, Espresso Warehouse, Tchibo Coffee International & Capitol Foods
• Development of department policy and procedure
• Implementation and development of new systems
• New Product development - work closely with the Marketing and Sales departments to assist in the development of the food categories
• Managing and monitoring all non-stock suppliers, including contract creation
• Cost Management – actively looking for ways to bring down product and services costs at all opportunities
• General department administration daily tasks – Checking delivery notes and discrepancies, updating order records, maintaining price database and filing (Organising record systems and ensuring that all data is kept up to date)
• Fleet Management – Tenders, fuel cards, etc.
• Company Utilities – monitoring contracts and annual spend
• Organising, leading, and managing project work from a Procurement perspective
• Other Duties as per direction from the Group Operations Director
  
  

Detail:

Managing the Procurement Function

• Enhance the efficiency and effectiveness of the company by introducing innovative approaches to the procurement process
• Ensure that the best professional procurement and contracting practices are followed
• Proactively deliver the commercial/procurement needs of the business; managing risk/ value areas of spend
• Maximising revenue potential by identifying the key drivers behind change in the supply chain
• Delivering continuous enhancement across the whole supply chain and profiting from small percentage savings
• Managing supply chain efficiencies both upstream and downstream and increasing profit margins
• Exploiting market and forecast information and accurately maintaining cost management
• Negotiate the best costs
• Observe quality of purchased materials
• Accept and scrutinise vendor bids or proposals
• Meetings with vendors are planned well in advance to optimise the potential saving by the use of buying strategies.
• Select sources based upon analysis
• Arrange vendor contracts
• Reviewing the performance of suppliers and the procurement process
  
  

Management Information and Reporting

Generation, maintenance and provision of management information

• Improved service efficiency, measurable by KPI set in Service Level Agreements
• Ensure that reports are produced accurately and to specification
• Identify useful, relevant management information reports and oversee their creation, supervising the maintenance of a variety of databases and spreadsheets where applicable, ensuring the quality and integrity of the information is captured
  
  

Department Policy and Procedure

• Taking ownership for governmental and industry reporting on waste, usages, etc
• All invoices and credits must be properly authorised and processed with the minimum delay or reverted to originator if incorrect
• Any documentation issued to customers and/or vendors must be clear, unambiguous and concise
• All staff must be issued with correct up-to-date documentation and procedures in relation to Purchasing, which must be controlled through document control and all quality control procedures must be strictly adhered to
• All complaints must be logged via the Complaints procedure and corrective / preventative action taken and reported back to customer if required.
• Annually review and check on all current procedures pertaining to the Procurement department
  
  

Person Specification

Education / Qualifications / Training:

• Educated to degree level
• CIPS or equivalent qualification
  
  

Experience:

Essential

• Experience in a Procurement Environment in a similar role
• Project Management
• Cost Reduction
• High value tender management
• Negotiation and contract management
  
  

Desirable:

• Dealing with a worldwide supplier base
• Fleet management
• Contract creation
• People Management and Development
  
  

Essential:

Skills / Knowledge:

• Exceptional interpersonal skills to be able to build rapport with suppliers and colleagues.
• Leadership skills
• Excellent communication skills both written and verbal.
• Computer Literate including use of Word, Excel, PowerPoint and preferably a working knowledge of Microsoft Dynamics
• Effective time management, workload and forward planning skills are essential.
• Influencing skills, negotiation experience and good level of numeracy.
• Exceptional attention to detail and problem-solving skills
• Accuracy
• Ability to follow direction and work within agreed parameters
• Excellent listening skills
• Ability to deliver projects within agreed timescales and meet critical deadlines
• Able to respond professionally and courteously to resolve supplier and internal customer queries
• Excellent analytical skills
  
  

Personal Attributes:

• Ability to work effectively in a high-pressure environment
• Ability to be flexible to meet the needs of the business
• Punctual
• Ability to work independently to own initiative and as part of a team
• A strong work ethic
• Good motivation and enthusiasm
• Ability to work with confidential information in a discreet manner
  
  

Application

If this sounds like you, then you could be the right fit for us! Please click APPLY, upload your CV and we’ll be in touch as soon as we can.

Thanks, from the Team @ Matthew Algie

Equal Opportunities:

We are committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.

Our selection for recruitment does not discriminate on the basis of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnicity, ethnic or national origin, religion or belief, sex or sexual orientation or gender reassignment status (protected characteristics).

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Closing Date

30/09/2025

Location

Headquarters-based - Glasgow

Department

Purchasing

Job Title

Procurement Manager (UK & Ireland) - Glasgow

Salary

£50- £55,000.00 per annum + benefits

Experience

To be considered for this previous position, you will have experience in a Procurement Environment in a similar role.

City

Glasgow

Country

United Kingdom