Program Management Office Analyst

Portfolio & Transformation Management Office (PMO) Analyst

We are looking for a PMO Analyst to join our team on a full-time basis in our Manchester office.

You will be working closely with the Portfolio & Transformation Management Office Lead and the Associate Project Manager Apprentices to provide support with governing and reporting on the Portfolio of Projects including the support of key governance meetings such as the Change Committee and MRSG ExCo (Transformation).

The candidate should have experience in working in a portfolio office across the full spectrum of portfolio office services. The candidate will need to work closely with Business Project Managers to guide on the expectations of the full spectrum of portfolio office services.

Responsibilities

• Carry out maintenance and system administration of the in-house project portfolio management system GoldMine, storing all imperative data on Projects, Programmes, and Portfolios. In addition, train and support users.
• Support Business Resource Management in order to reach an informed position of the scheduling of Projects and Programmes, including working with business functions to identify and build out resource availability.
• Manage the Portfolio calendar; co-ordinate the timely preparation of meeting packs according to Portfolio Governance and the Calendar.
• Support key portfolio governance meetings, including: organising meetings from the PMO shared mailbox; gathering, preparing and circulating meeting materials; preparing and circulating decisions and actions; and updating governance logs.
• Monitor the shared PMO mailbox; triage requests and forward / flag these up to owners.
• Support the ongoing management of the project assurance process working collaboratively with the Portfolio & Transformation Management Office Lead.
• Support Portfolio governance services including but not limited to financial control, reporting, change control, planning, resource, forecasting, benefits management and RAID management.
• Champion project compliance with organisational standards (e.g. project management framework).
• Support assurance reviews from outside the team, providing required artefacts and liaising with relevant parties.
• Maintain templates for Governance artefacts Proposal, Business Case, Project Charter, Change Requests, Action Closure Documents, etc.
• Assist in the implementation of a governance process for the structuring, development, review, approval and filing of key Programme/Projects deliverables ensuring good quality and best practice is embedded throughout.
• Develop and carry out system administration of SharePoint “Change Hub”
• Organise and coordinate cross-Programme tasks/actions providing “bandwidth” to the PMO Lead.
• Raise PO requests, approve (receipt) invoices, liaising with procurement, finance and compliance as required.
• Contribute to designing, producing and ongoing improvement of relevant and insightful MI on Portfolio performance and trends (e.g. finances, earned value, etc.)
• Support wider COO reporting, engaging with Change, Data and Operations Delivery.
• Help drive forward good Conduct for the business to deliver the best outcomes for customers / policyholders.
• Any additional duties and responsibilities that may reasonably be expected to be undertaken in accordance with the role.

Knowledge and Skills

• Experience in project and programme delivery, in a PMO and/or project management capacity.
• Experience in a Financial Services environment, ideally Insurance.
• Structured and logical thinker, being able to plan and organise work coherently.
• Quality-driven individual, constantly challenging outputs/mechanisms/approaches for ongoing improvement.
• Ability to follow leadership, but also to operate with autonomy and make judgment calls.
• Strong coordination and organisational skills to lead with autonomy tasks delegated from the PMO Lead.
• Strong interpersonal and communication skills.
• Ability to manage and communicate with senior stakeholders.
• Proactive rather than reactive attitude, prepared to flag up portfolio-wide risks and help the PMO Lead in addressing them.

If you are excited about this role but your experience does not align perfectly with everything outlined, or you don’t meet every requirement, we encourage you to apply anyway. You might just be the candidate we are looking for!

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.

All candidates in consideration for any role can request a reasonable adjustment at any point in our recruitment process. You can request an adjustment by speaking to your Talent Acquisition contact.

Learning and innovating today, striving for sustainable societies and business tomorrow

At Munich Re Specialty – Global Markets our approach to ESG is underpinned by our desire to seize business opportunities and to nurture a stimulating and inclusive work environment. Our ESG strategy aims to deliver holistic impacts across environmental, social and governance topics including supporting a number of local initiatives within our community and offering volunteering opportunities for colleagues.

Learn more about sustainability at Munich Re – choose your impact!

Benefits

• 25 days Annual Leave + Bank Holiday
• 10% Non-contributory Pension
• Eligibility for an Annual Bonus
• Private Medical + Dental Insurance
• Critical illness insurance + Life Assurance + Permanent Health Insurance
• Wellbeing and Development Scheme + EAP + Health Assessments (subject to scheme eligibility)
• Electric Vehicle Salary Sacrifice Scheme
• Study & continuing Professional Development Support
• Hybrid Working + IT Home Set-up Support

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