About The Role
To provide support and general administrative assistance across the M1/A1 CSB Scheme 4. With daily tasks in document control, updating planning tasks, quality check lists and other tasks as required. This role supports the smooth flow of project documentation and ensures the site office operates efficiently, contributing to successful project delivery and compliance with quality and safety standards
What you'll be doing
Document Control Support
- Support the setup, maintenance, and organisation of document workflows and registers.
- Assist with uploading, tagging, issuing, and archiving documents using SharePoint, Business Collaborator, or similar platforms.
- Help manage version control, ensuring only the latest documents are in circulation.
- Liaise with subcontractors and the internal team to collect and file required documentation on time.
- Assist in preparing handover files, quality records, and compliance documentation.
Administrative Support
- Provide general office support to the project team, including meeting coordination, note taking, and correspondence.
- Maintain staff records such as training logs, holiday planners, DSE assessments, and fire/first aider boards.
- Organise documents for Toolbox Talks and safety briefings and keep attendance records updated.
- Manage filing systems, both physical and digital, in accordance with site and company standards.
- Assist with consumables ordering, basic IT support requests, and maintaining tidy shared spaces.
Health, Safety & Office Operations
- Carry out weekly office checks, including fire alarm testing and first aid kit refills.
- Support the safety observation process and record key H&S data.
- Coordinate with the cleaning team and ensure housekeeping rules are followed (e.g. Tidy Fridays).
- Track utility readings and assist with sustainability data collection
Who we're looking for
- Some experience in either document control or office administration (ideally within a
construction or infrastructure setting)
- Comfortable using digital systems (O365, document platforms like SharePoint or Business Collaborator)
- Strong attention to detail and ability to stay organised
- Good communication skills – written and verbal
- Proactive and able to manage routine tasks with minimal supervision
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
[email protected] 
