Project Administrator

CompanyCircet IRE & UK

LocationEast Kilbride, Scotland, United Kingdom

Posted At1/20/2026

UK Visa Sponsorship Analytics

Occupation Type

Project support officers

Occupation Code Skill LevelMedium Skilled

Sponsorship EligibilityIneligible for Sponsorship

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Description

Project Administrator - OSA Contract

Location: East Kilbride
Contract Type: One-Year Fixed Term
Reporting To: Project Manager / Contract Manager

We are seeking a highly organised and proactive Project Administrator to support the OSA Contract team. This role plays a key part in ensuring the smooth day-to-day administration of projects, supporting project delivery through accurate processing, coordination, and communication.

The successful candidate will be responsible for tasks including processing DFEs, preparing estimate invoicing, managing daily job intakes, coordinating subcontractor instructions, and submitting documentation to the client. Strong attention to detail, the ability to manage multiple priorities, and effective communication skills are essential for success in this role.

Key Responsibilities

Process Design for Excellence (DFE) documentation efficiently and accurately
Prepare and manage estimate invoicing in line with project milestones and activities
Review and validate daily new job intakes to ensure accuracy and completeness

Issue work instructions and orders to subcontractors in a timely manner

Submit Date Change Requests (DCRs) and other required documentation to the client

Provide administrative support to Project Managers, including ad-hoc tasks as required

Maintain accurate records and ensure project databases and in-house systems are kept up to date (training provided)

Liaise with internal teams, subcontractors, and clients to support smooth project delivery

Use Microsoft Excel for data tracking, reporting, and analysis

Skills & Experience

Previous experience in a Project Administrator or similar role is desirable
Experience within construction, engineering, telecoms, or a related industry is advantageous
Good working knowledge of Microsoft Excel
Strong organisational skills with the ability to multitask and prioritise effectively
Excellent written and verbal communication skills
High attention to detail with a commitment to accuracy and quality
Ability to work both independently and as part of a team
Willingness to learn and adapt to new systems and processes, with training provided

Why Join Circet UK?

Inclusive Culture: We're committed to diversity and creating a supportive environment for everyone
Career Progression: Access structured development programmes, mentoring, and accredited training
Leadership Growth: We invest in internal talent - many of our leaders started where you are
Making an Impact: Take part in our CSR initiatives and help shape the future of connectivity
Great Benefits: Competitive salary, 25 days annual leave, life assurance, employee wellbeing support, and more

We're Committed to Inclusion. At Circet UK, we value talent, potential, and diversity across our workforce. We welcome all applications and strive to create an inclusive and empowering workplace for everyone.