About The Role
Own your career, and you can build something to be proud of at Balfour Beatty. By joining our
Asset and Technology Solutions team as a
Project Assistant, you’ll work with true experts who’ll share their knowledge and provide support, encouragement and invaluable feedback so you never stop learning. Bring us your capability, and we’ll help you take it much, much further.
What you'll be doing
The function of this role is to provide support to the Project Management team with document controls, meeting arrangements (internal and external) organising events, team resourcing, project procurement and quality assurance duties and ad-hoc admin duties.
- Assist with the uploading of timesheets/hours onto Oracle R12 and Replicon Software. Ensuring allocation sheets are submitted and received by all blue collars on time to issue accurate cost allocations and adjustments.
- Prepare and track project expenditures.
- Work with Project Team to ensure office is safe, well organised, and tidy and any issues are followed-up with relevant internal/external suppliers.
- Organise and produce papers and reports.
- Arranging/raising purchase orders for materials and plant.
- Updating and maintaining records.
- Detailed reports on all costs, cancellations, and enquiries.
- Updating and maintaining hire report and consulting with relevant parties to ensure off-hires are recoded accurately.
- Direct point of contact between suppliers and project for orders, issues and resolving invoice discrepancies.
- Managing deliveries and bookings to site.
- Organising site inductions and visitors.
- Managing PPE stock and register.
- Operative timesheets and wage queries.
- Recording and filing delivery notes.
Who we're looking for
- Skilled user of Microsoft Outlook, Teams, PowerPoint, Word and intermediate user of Excel.
- Highly organised and able to work on own initiative.
- Ability to engage and build effective relationships.
- Strong communication and influencing skills.
- Demonstrable ability to prioritise and manage conflicting priorities during busy periods.
- Able to demonstrate a logical, proactive approach.
- Possesses a high degree of attention to detail.
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
Benefits
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About Us
Asset & Technology Solutions provides innovative, safe and sustainable solutions to the Balfour Beatty projects across the UK. Our wide range of equipment and services includes HGV’s, tower and crawler cranes, piling equipment, CCTV and security services, survey services and drones, suction excavators, sweepers, modular accommodation and much more.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:
[email protected] 
