As a strong administrator, you will support project and programme managers, helping to ensure complex projects are delivered on time and within budget. In addition, you will undertake administrative support as required to other functions across the business.
As a Project Co-ordinator, you should have demonstrable experience of working within a project-based technology development environment. You should also have excellent communication skills and experience of working with project management tools.
Come and join Sepura Ltd at an exciting time of growth and progress your career within this innovative technology company, based in Waterbeach, Cambridge.
The Role
Sepura needs a Project Co-ordinator that can:
- Understand a structured project development process and lifecycle.
- Take on challenges and see them through to completion with a positive attitude.
- Coordinate and facilitate effective team communication.
- Be self-motivated and highly organised with regard to time and in resources.
- Demonstrate attention to detail.
- Understand project objectives and goals, helping team members organise the resources needed.
- Track / drive project activities to completion, identifying and raising risks and issues where they might impact schedule or cost.
- Track and administer project financials such as labour, non-labour and capital expenses.
- Prepare monthly reports to highlight spend variances - planned vs. actuals.
- Support administration tasks such as creation of Purchase Orders, purchase requisitions, receipt of parts deliveries, end of month processes, and updating project risks budget.
- Embrace change, look to the future and proactively identify and escalate potential issues.
- Convey project information and requests clearly and concisely either written or verbally.
- Work independently with limited supervision.
- Demonstrate excellent interpersonal skills along with the ability to collaborate effectively with others.
Day to day:
Our customer base includes many different industries and markets around the world. Our complete TETRA and LTE solutions have been developed specifically for users in multiple sectors to face their critical communications challenges.
Responsibilities
There is no such thing as a typical day here at Sepura. You will be supported by your manager and team, as well as collaborating with other departments across the business. Activities that you will be responsible for include:
- Generating the set-up of new projects
- Creating project documents and maintaining project records, ensuring they are up to date and easily accessible
- Supporting the preparation of project financial reporting and tracking
- Preparing and distributing project-related communications and updates
- Supporting project and programme managers
- Contributing to regular project meetings, helping ensure accountability of team members and individuals
- Communicating with stakeholders, ensuring an appropriate escalation of issues
- Working in partnership with the wider business to deliver successful project outcomes.
- Provide efficient administrative support to functions as required such as:
- Coordinating meetings, schedules and appointments
- Supporting travel arrangements
- Raising and tracking Purchase Orders
- Liaising with Finance
- Drafting and updating documentation
- Attending meetings, recording minutes and following up actions
- Supporting the implementation of new technologies and tools
- Supporting internal and external events as needed
What you need to succeed:
Experience And Skills
- Extensive administration experience, ideally within a project-based technology development environment
- The ability to communicate with internal and external stakeholders.
- Familiarity with project management methodologies, terminology, tools and reports
- Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc
- Experience with ERP tools, JIRA
- The confidence to work with engineering teams.
- Problem solving ability
- A team player
