Project Coordinator - Exhibitors

Job Advert

Do you have experience within the exhibition and events industry? Do you thrive in a fast-paced environment?

GES are currently looking for an Project Coordinator to join our Graphics Team based in Birmingham.

Role Purpose

To support the GES Exhibitor Graphics function by providing a full coordination service to the team, ensuring all tasks are performed efficiently in a consistently accurate and timely manner and allocated projects are coordinated in line with the client’s SLA.

Who We Are

GES is a global, full service face-to-face live events marketing partner. We create some of the most incredible events in the world – think exhibitions, events, sales conferences, and exhibitions of all sizes. From initial strategy to show-stopping audio visual, to insightful measurement – and every detail in between – we bring brands to life!

Our mission is to create memorable event experiences, and we count on you, our talented employees around the world help us do it. We foster an innovative, fast-paced and creative environment for those who like to think, create and work. Our incredible team includes designers, account management, marketing specialists, business pros and artisans – just to name a few.

GES employees are great at collaborating and communicating.

What You Will Do.

You will:

• Manage the Exhibitor Graphics invoicing system, ensuring invoices are checked and correspond to the correct Purchase Order (PO).
• Take initial face to face briefings from internal and external clients and start the initial planning process.
• Develop a work schedule based on specific client requirements for events, identifying all resources required, including labour & travel bookings.
• Communicate specific show requirements to all departments within graphics and brief Design & production according to resources needed.
• Supply a costing program to internal and external clients listing all items and budgets.
• Generating quotes for both off the shelf, and bespoke products as required by both Internal & External customers.
• Ensure all schedules are kept up to date and accessible on server and internal systems.
• Answer the phone & online chats assisting callers with any queries they may have.
• Coordination of allocated graphic projects, ensure client briefs are followed and graphics produced are accurate.
• Use of internal PMS (Print Management System) & SOP (Sales Order Processing) Systems as well as salesforce.com.
• Ensure that the revenue tracker is reviewed and updated on a daily basis.
• Management of the external courier system, ensuring that couriers are used in the most cost effective manner, and purchase order requests made.
• Maintain and achieve all department and personal KPI’s and Objectives, as set by the department or line manager.
• Create onsite job packs for the install team, ensuring that information is accurate and up to date.
• Assist the project management team with any ad hoc tasks as defined by departmental requirements
• Show flexibility in respect of being asked to undertake several different skills or tasks at any time at several different times or locations.
• Represent the Company, as appropriate, in a professional manner. Keep abreast of industry trends and events.
• Perform other duties as assigned and deemed necessary of the position.
  
  

Relationships

You will be required to develop and maintain positive and progressive working relationships both internally and externally, to facilitate growth and integration across the business.

You will be required to work collaboratively alongside and provide support to the GES employees/departments and suppliers/exhibitors/organisers.

Development And Benefits

At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers progression is key to the business growing.

Salary Competitive