Purchase Ledger Clerk

Title: Purchase Ledger Clerk

Location: Leeds

The Position

The purchase ledger clerk provides essential support to the Purchase Ledger team. This role plays a key part in ensuring the accurate and timely processing of invoices, efficient query resolution, timely payment runs and bank reconciliations. The Purchase Ledger Clerk contributes to the overall efficiency and effectiveness of the firm’s purchase ledger department.

About You

We’re looking for a proactive and detail-oriented professional with strong commercial awareness and a clear understanding of how your role supports wider business objectives. You can confidently articulate this connection and take ownership of delivering against personal targets.

You’re methodical in your approach to planning and problem-solving, using established systems and processes to manage day-to-day challenges and meet deadlines. Your analytical skills enable you to gather, validate, and process data, producing accurate reports that support informed decision-making.

You bring confidence in applying your technical expertise, using specialist tools and systems to deliver high-quality outcomes. You’re curious and adaptable, keen to learn and refine processes while maintaining accuracy and efficiency. Your approach combines attention to detail with a commitment to continuous improvement, ensuring you add value in everything you do.

Key Deliverables

Disbursements

• Process disbursement invoices accurately and on time, ensuring validation and timely payment runs.
• Resolve queries promptly, collaborating effectively with other departments.

Team Role Support

• Provide cover across purchase ledger functions, including UK/EU overheads, deposit accounts, bank reconciliations, expenses, tax analysis, and employee benefits.
• Ensure accuracy, timeliness, and compliance in invoice processing, reconciliations, and payment runs.

Stakeholder & Team Support

• Manage the accounts inbox, allocate emails correctly, and respond to queries efficiently.
• Support statement reconciliations and provide accurate information to the wider business when required.

Continuous Improvement

• Identify opportunities to streamline processes and reduce administrative workload.
• Participate in training, testing, and feedback for system upgrades and process enhancements.

Key Skills/Experience/Qualifications:

Essential

• Previous experience in a purchase ledger or finance role.

• Solutions focused with a proactive approach to problem-solving.

• Ability to manage multiple tasks and meet deadlines in a dynamic, process-driven environment.

• Maintains high levels of accuracy and attention to detail.

• Clear and professional communication skills.

• Collaborates successfully within a team environment.

• Proficiency in Microsoft Office, particularly Excel.

Desirable

• Knowledge of financial principles and accounting practices.

• Language skills

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.

If you have any questions regarding the role, please contact Ella Mason at HGF.