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As a Procurement Administrator you will work with the Procurement team to maintain our supply inventory levels and negotiate deals with vendors. You will ensure that purchasing policies and procedures are adhered to and that the creation and communication of Purchase Orders (PO) occurs accurately and in a timely fashion. You will be responsible for conducting regular price comparisons to ensure that the company is always getting the best prices.
Responsibilities
- Maintaining the company database with data such as cost, vendor, stock count, MOQ (minimum order quantity) and other PO details.
- Ensure adherence to all company policies and prevailing business regulations.
- Placing PO and ensuring timely deliveries.
- Ensure best practice procurement.
- Maintaining strong working relationships with our vendors and communicating our needs appropriately
- Monitoring product deliveries with issued PO and resolving delivery and invoice discrepancies
- Booking in and transferring stock received
Main Duties
- Maintaining all relevant cost, lead time and other Supply Chain information on our database.
- Creating and issuing PO following the appropriate company Procurement policies.
- Monitor the status of PO with vendors to ensure timely delivery; and to communicate status of PO with internal customers.
- Identifying opportunity for supplier improvements.
- Assisting with the sourcing and evaluating of new / alternative suppliers as part of our continuous improvement philosophy
- Establishing and maintaining good working relationships with other departments, particularly Production and Planning.
Knowledge, Skills & Abilities
- Administer data and paperwork with attention to detail and accuracy.
- Communicate effectively across the business.
- Confidently communicate with suppliers alone or as part of a team.
- Be a champion for purchasing and related processes within TMS.
- Develop and guide suppliers towards providing added value processes, products and services.
Experience
- Experience within a purchasing environment is desirable but training will be given.
- Proficient in the use of MS Office
- Working with numbers and technical details
- Working within a team cooperatively.
- Vendor negotiations about price and lead time (desirable).
- Managing your own time and creating and administering a task priority list based on Company needs.
