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We have an excellent opportunity for a S
urveying Assistant to work with us on our HMP Glasgow project a £750M flagship build based to the North East of Glasgow City.
Location: Site Based, HMP Glasgow - Royston, flexibility for some home working
Hours: 37.5 Per Week
What will you be responsible for?
Working with the project commercial team the surveying assistant will undertake a wide range of administrative and support duties to ensure the quantity surveyors and commercial managers are able to effectively manager their workloads and duties.
Your day to day may include, but not be limited to:
Please review the attached spec on this page for an exhaustive list of duties.
- Compiling and completing the weekly cash flow tracker for both actual cash in/out and forecasts, submitting the cash flow tracker to Kier Project Accountant, re-setting the cash flow tracker along with the associated admin.
- Ensure Quantity Surveyor (QS) team are storing a copy of all payment notices in one central folder for each month.
- With the input and support of the Commercial Team - liaise with Kier Project Accountant to ensure suppliers and subcontractors are on the weekly payment list
- Mark off the payment list in conjunction with the cash flow forecast tracker;
- Chasing up Permission to Increases (PTIs) where order value exceed approval and payment can't be processed
- Uploading payment notices from the QS' (circa 120 payment notices could be loaded) and following through process until fully approved in Oracle
- Ensure that subcontractors that have signed up for the Project Bank Account (PBA) are sent to the Financial Shared Service Centre (FSSC) prior to payment run
- Tracking, logging & requesting up to date insurances where applicable / on expiry.
- Compiling in one location any Contract of Purchase Material documents (correspond every month with QS team .
- Material / Plant Orders & Purchase Card
- Working with the Procurement Shared Service Centre (PSSC) to compile reports of site Plant Hire
- Receipting Purchase Orders (PO's) in Oracle (if Goods Received Note [GRN] available or email to Site Team to resolve) for payment
- Acting as project Exceptions Handler in managing the ‘Invoices on-Hold' report – looking in to why invoices are on hold and resolving for payment
- Liaison with Hire desk & managers on plant reports / off hire dates and maintaining a site-stores register to control stock levels and replenishment
- Ensuring that Site Purchase Card(s) process and procedure is followed for small material orders and assisting in seeking quotes where required
- Collate and issue weekly Contract Communication (FastDraft) status reports – Client & Subcontractors;
- Extracting data / dashboard information for use in Internal & External Reports.
- Assisting with collation of subcontract documentation.
- Maintaining Subcontract Tracker – order issue & return dates, collateral warranties etc.
- Attending Commercial Meetings & updating weekly with the wider team
What are we looking for?
This role is great for you if you can demonstrate:
- Experience within a Quantity Surveying / commercial support role requiring high level of control protocols, governance and assurance.
- Experience within the construction or wider built environment sector
- Strong verbal, numerical and written communication skills
- Computer literacy - Excel, Powerpoint with strong finance / payment systems skills.
- Highly organised able to source, verify, collate, log and report highy volumes of commercial information
- Full UK Driving License and be within commutable distance to site
Rewards And Benefits
We're proud to be able to offer our brilliant people a wide variety of benefits that you can tailor to your needs. You can see more information of benefits here.
Diversity and inclusion
Making Kier a diverse and inclusive place to work is a huge priority for us. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies. You can see our D&I action plan here.
As a Disability Confident employer, we will ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.
Due to the nature of this role, you will also be required to complete a Basic Disclosure and Barring Service Check (applicants with convictions will be treated on a case-by-case basis. We do not discriminate based on an applicant's conviction history or the details of any convictions disclosed to us). Some roles may also be subject to further pre-employment checks.
We look forward to seeing your application to #joinkier
