Quoted Works Administrator

Job objectives and responsibilities

• Quoted works administration role, as part of thriving FM contract management team at Manchester Airport, with quoted works revenue doubling over the last two years.
• Focus on administration of quoted works, including preparing quotations for issue, updating the quote register, raising POs and chasing up start/completion dates.
• Coordinating subcontractor visits and associated permit to work requirements
• Supporting with preparation of CDM files and documents.

Main duties

• Working as part of an administration works team, this role has particular focus on the administration of quoted works, preparing quotations for issue, raising POs to subcontractors, chasing up start/completion dates, update of client quote register, querying costs with subcontractors and general support to the quoted works management team.
• This role will involve coordinating subcontractor visits, including booking parking, preparing and submitting airside passes and ensuring the correct permit to work is in place before works proceed.
• Supporting the quoted works management team with the preparation of CDM files and documents.
• Helpdesk: support helpdesk with reactive/planned work order management where necessary to cover holidays and busy periods.
• Actively review open quoted works to ensure completion within contract SLA/KPI timeframes.
• Collation of documentation to support the application for payment.
• Support with the Issue of quotations for remedial works and projects on site & obtaining quotes from suppliers
• Assist with pulling documentation and data together to support monthly invoicing
• Raising /Approval of SAP purchase orders/invoices
• General filing of documents & printing/collating
• Any other duties as required by the Account Manager

Person Specification

• Ideally already have experience in a similar facilities management role, helpdesk or contract admin.
• Well organised, methodical and practical approach
• Self motivated, with a can do attitude.
• Team player willing to work with others and do whatever it takes to deliver performance.
• Excellent IT & communication skills essential
• Polite telephone manner.
• Good Microsoft Excel skills would be beneficial to the role