Mitie

Quoted Works Administrator

Company
Location
Manchester Area, United Kingdom
Posted At
7/3/2025
Advertise with us by contacting: [email protected]
Description

Job objectives and responsibilities

  • Quoted works administration role, as part of thriving FM contract management team at Manchester Airport, with quoted works revenue doubling over the last two years.
  • Focus on administration of quoted works, including preparing quotations for issue, updating the quote register, raising POs and chasing up start/completion dates.
  • Coordinating subcontractor visits and associated permit to work requirements
  • Supporting with preparation of CDM files and documents.



Main duties

  • Working as part of an administration works team, this role has particular focus on the administration of quoted works, preparing quotations for issue, raising POs to subcontractors, chasing up start/completion dates, update of client quote register, querying costs with subcontractors and general support to the quoted works management team.
  • This role will involve coordinating subcontractor visits, including booking parking, preparing and submitting airside passes and ensuring the correct permit to work is in place before works proceed.
  • Supporting the quoted works management team with the preparation of CDM files and documents.
  • Helpdesk: support helpdesk with reactive/planned work order management where necessary to cover holidays and busy periods.
  • Actively review open quoted works to ensure completion within contract SLA/KPI timeframes.
  • Collation of documentation to support the application for payment.
  • Support with the Issue of quotations for remedial works and projects on site & obtaining quotes from suppliers
  • Assist with pulling documentation and data together to support monthly invoicing
  • Raising /Approval of SAP purchase orders/invoices
  • General filing of documents & printing/collating
  • Any other duties as required by the Account Manager



Person Specification

  • Ideally already have experience in a similar facilities management role, helpdesk or contract admin.
  • Well organised, methodical and practical approach
  • Self motivated, with a can do attitude.
  • Team player willing to work with others and do whatever it takes to deliver performance.
  • Excellent IT & communication skills essential
  • Polite telephone manner.
  • Good Microsoft Excel skills would be beneficial to the role

Advertise with us by contacting: [email protected]
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