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Description
Job type: Temporary Location: Wrightbus Closing date: Monday 04 Aug 2025 08:00 We reserve the right to close this vacancy early if we receive sufficient applications from suitably qualified and experienced candidates. We therefore encourage early applications. The Job Summary: Wrightbus is the fastest growing production company in Europe. We are recruiting for a Receptionist Administrator to act as the first point of contact for visitors and callers to the business to ensure an excellent visitor experience. To undertake a range of other administrative tasks as identified by the Senior Management Team. Maternity cover, fixed term, for 12 months. Start date 1st September 2025. The Role: Front of House Duties Greet and welcome visitors to the Offices between 8.15am and 5pm, informing the relevant member of staff of their arrival. To assist in organising hospitality of visitor and internal meetings Telephone/Mail Process and deliver internal and external mail daily. Telephone System: Operate switchboard from 8.15am - 5pm; receiving and transferring telephone calls, announcing callers, taking brief messages, and passing these on via the email system or connecting callers to staff members personal direct lines Maintain and ensure that the answer message is appropriate Review and update on a regular basis the staff contact, and telephone extension lists QCD859 - Rev 1 Administration Tasks Provide administrative and general support to the business. Monitoring and responding to email queries. Assist with queries in a professional and efficient manner. To complete mail merges to customers and employees as and when required To assist sales department with customer service contact via telephone and post Use of Internal IT programmes, for example to request purchases orders via Therefore/Sage Travel Assist in organising corporate travel via our online travel booking system On receipt of the request, book taxis on behalf of members of staff and visitors Process invoices and keep records to ensure costs are allocated to the relevant departments. The Requirements: Minimum 1 year's reception experience. 5 GCSEs Grade A-C to include English and Maths (or equivalent) 12 months proven extensive relevant experience working in a similar position. Working knowledge of Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint. Demonstrable experience of managing high volume calls and emails. The Benefits: 4% bonus Life Insurance Medicash scheme Discount with local businesses e.g. Galgorm Spa Resort and McAtamney's. Free car parking Canteen Career progression Professional development Flexitime #wbstaff To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process click the Continue to Application or Login/Register to apply button below.
