Receptionist

Title: Receptionist (FTC)

Location: Leeds

Contract Length: 3 Months

The Position

To provide a professional, welcoming, and efficient front-of-house service for colleagues, clients, and visitors. This role ensures a positive first impression of the firm and supports the Facilities team in delivering exceptional hospitality and administrative services.

Key Deliverables

Front-of-House Management

• Welcome visitors and manage reception desk duties, including calls and inquiries.
• Maintain a tidy, professional reception area.

Hospitality Support

• Coordinate meeting room bookings and ensure readiness.
• Arrange catering and monitor refreshment supplies.

Administrative Support

• Handle general admin tasks such as data entry and filing.
• Manage mail, courier services, and visitor logs securely.

Facilities Support

• Work closely with the Facilities team for smooth operations.
• Provide ad hoc support for events and projects.

About You

You’ll be a confident and professional individual with experience in a front-of-house or receptionist role, ideally within a professional services environment. You take pride in creating a welcoming atmosphere and delivering exceptional service to colleagues, clients, and visitors.

Highly organized and proactive, you’ll be comfortable managing multiple tasks, from coordinating meeting rooms and hospitality to handling calls and maintaining security protocols. Strong communication skills and attention to detail are essential, along with proficiency in Microsoft Office and booking systems.

About HGF:

HGF Limited is one of Europe’s largest intellectual property specialist firms offering a fully integrated IP solution, bringing over 200 Patent Attorneys, Trade Mark Attorneys and IP Solicitors together to provide a full-service IP solution.

With 25 offices across the UK, Ireland, Germany, Netherlands, France, Switzerland & Austria, HGF’s Patent and Trade Mark Attorneys provide specialist technical and legal advice to blue chip organisations and small to medium businesses across the world. Many of our clients are household names and the work HGF does allows them to protect and exploit their inventions, new products and branding.

Why move to HGF?

• HGF takes a transparent and merit-based approach to your career development and you will have the opportunity to shape your long-term progression.
• We’re a firm with a focus on DEI (Diversity, Equality and Inclusion), with a staff led DEI Focus Group, affinity networks and a DEI Board sponsor
• As a business we have a dedicated Learning and Development team focused on career long development of your skills along with a digital learning platform covering a wide range of content
• Benefits including our award winning enhanced parental leave policy, 27 days holiday, bonus scheme and flexible working

HGF Values

People - People matter. We treat people fairly, with respect and compassion. We foster a friendly, inclusive and enjoyable culture for everyone to prosper in. We invest in our people and offer appropriate coaching and training to assist with development and learning. We promote a healthy work-life balance. Progression is based on merit.

Excellence – We strive to be the best. We pursue excellence in all our individual roles resulting in outstanding legal and technical advice for our clients. Our people are pragmatic, responsive and commercially minded. We do not presume but listen to understand so we can engage proactively and appropriately.

Teamwork – We stand together. We work with our clients to protect their interests, and with each other as a mutually supporting firm. We value, appreciate and listen to others, regardless of role, recognising each individual’s particular blend of talent, skill and experience. We are individually and jointly accountable and take responsibility for our actions and decisions.

Progressive – We innovate. We continually improve our services and processes through understanding, creativity, and investment. We evolve by taking opportunities and adopting new business procedures, unencumbered by historical structures or out-of-date attitudes. As a firm, we have an entrepreneurial spirit, and encourage new thinking in our people.