Kennedys is looking for a Recruitment Administrator to join our HR team based in Manchester .The successful Recruitment Administrator will provide administrative support to the Experienced Hire recruitment team as well as supporting other areas within HR and providing holiday cover for members of the HR administrator team.
This is a varied and exciting role at a dynamic, global law firm and would suit an ambitious individual looking to start their career in HR working with a supportive team and culture.
Team
Kennedys HR team support the firm around the world with all people related matters.
Key Responsibilities
- Provide general administrative support to the HR team and business
- Act as first point of contact for general HR queries
- Ensure timely responses to requests from internal and external stakeholders
- Ensure data is accurately inputted and maintained on HR systems
- Establish and maintain accurate e-filing and storage systems on iManage and P Drive
- Prepare invoices for approval and liaise with suppliers on outstanding invoices
- Monitor and respond to the HR Admin inbox
- Actively participate in HR Admin projects
- Assist in HR cyclical tasks as required, e.g. salary review, benchmarking, promotion processes, budget review
- Identify/highlight areas of improvement for processes and systems
- Produce and maintain the HR process and procedure documentation
- Maintain, control and update HRPro, producing reports when required
- Put forward ideas for improving the use of HRPro, making effective use of the system
- Constantly look to improve, maintain and update the HR intranet pages
- Assist with the monthly budget review including monitoring Elite (Finance system) ensuring accurate reflection of HR spend
- Accountable for successful transition when rotating into another area of HR, provide detailed training to ensure a smooth handover.
Recruitment
Produce and monitor the return of contract of employment offers and any other relevant documentation
- Conduct and monitor the new joiner screening process ensuring reports are generated from the third party provider in accordance with SLA's
- Ensure new joiner information is accurately entered into HRPro and kept up to date as required
- Produce accurate new joiner and recruitment reports on a weekly, monthly and adhoc basis
- Prepare the required reports for the monthly payroll
- Prepare all recruitment invoices for approval using the correct budget codes and authorisation process
- Liaise with partners/managers, agencies and direct candidates to arrange interviews
- Maintain and update the applicant tracking system (ATS) with information on all external and internal candidates, producing reports when required
- Create new joiner e-files for inclusion in the e-filing system
- Maintain and coordinate the new joiner process liaising with the relevant Business Services departments
- Contribute to all Recruitment team projects and initiatives.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
