Recruitment Administrator

Key Responsibilities:

ORC Ownership & Data Management

• Manage end-to-end data entry for all Investment Banking roles in ORC, including requisition creation, job postings, candidate tracking, and onboarding.
• Input retrospective data for hires not managed by the recruitment team (e.g. confidential hires, direct business hires, internal transfers).
• Maintain candidate documentation, including model tests and interview feedback.

Offer Approvals

• Support the Recruitment Manager in gathering and organising offer approval documentation.
• Maintain structured folders within the HR directory and follow up on missing items.
• Populate draft offer approvals with accurate data and formatting.

Reporting

• Update and maintain the Investment Banking interview tracker.
• Track headcount approvals and reconcile with the open roles report weekly.
• Collaborate with the US Operations team to ensure reporting accuracy.

Recruitment Manager Support

• Provide day-to-day operational support to the IB Recruitment Manager.
• Liaise with US Operations to ensure consistency in ORC data.
• Manage interview feedback requests and coordinate reference checks.
• Own and maintain the EMEA IB Recruitment dashboard.
• Attend weekly meetings with Recruitment, HR, and IB CAO teams.

Candidate Profile:

• A Bachelor’s degree and 1+ years within HR, Financial Services or Recruitment
• Experience in recruitment operations or HR coordination, ideally within financial services.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Proficient in data management and reporting tools.
• Excellent communication and stakeholder management skills.