Recruitment Coordinator

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

Your Future Starts Here

PURPOSE OF JOB:

We are looking for an engaging and enthusiastic professional to join our Recruitment department as a Coordinator. The role will be responsible for the administration and coordinator of the recruitment team, helping support with talent attraction, interview arrangement, offer preparation and candidate onboarding, amongst other duties.

KEY RESPONSIBILITIES:

• Working with internal stakeholders to ensure creation and marketing of open job roles in correct manner according to Bytes processes.
• To ensure the timely coordination of hiring managers and candidate diaries for interview, including sharing of any preparation materials where required.
• Working with internal recruitment team to support timely preparation and delivery of offer packages to successful candidates.
• Supporting the Recruitment team with administrative and marketing responsibilities, including, metric monitoring, advertisement of roles and ongoing Bytes engagements.
• To provide miscellaneous support to HR & Recruitment in other administrative and coordinating areas.

INDIVIDUAL RESPONSIBILITIES

• Working with Hiring Managers and HR to ensure all documentation related to vacancy creation is completed and authorised according to Bytes process.
• Working with the Marketing team to ensure adverts are created for the latest vacancies on Bytes Socials
• Ensuring all administrative duties for recruitment system are up to date so that HR and Recruiter can easily run a report for latest status
• Coordination of Hiring Manager and candidate diaries to ensure smooth completion of interview process.
• Assist in organisation of relevant events and local advertising for Open Evenings and Recruitment days / Intake events with both Recruiter and Career Pathways Manager
• Co-ordinating intake days with relevant managers from start to completion and attending on the day of the event to ensure smooth running
• Attend IT Industry Events and Seminars as necessary to help market Bytes as a company of choice for employees and apprentices
• Ensuring Preferred Supplier List is maintained and that any agencies added complete all necessary onboarding including Supplier Forms and Set up with Invoices
• Update the monthly Recruitment spreadsheet.
• Provide to invoicing team monthly with all costs
• Raising Purchase Orders for any placements outside of normal costs
• Ensuring that managers complete any offer requests correctly to limit questions that may come up as part of the offer process
• Assisting with general HR administration for new starters and apprentices as required
• General assistance with data, updates and reports from the HR system

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Requirements

• English Language at GCSE (A-C) Standard - ESSENTIAL
• Degree Qualified - DESIRABLE

Professional Qualifications

• CIPD or REC Accreditation - DESIRABLE

Years of Experience

• Experience in Recruitment Coordination or similar role within in house or agency - ESSENTIAL

Other Requirements

• Proficient in the use of Outlook, Word & Excel - ESSENTIAL
• Understanding of ATS systems - DESIRABLE

CORE COMPETENCIES & SKILLS

• Excellent organisational skills
• Excellent verbal communication skills & Keyboard / PC Skills
• Good personal Time management
• Accuracy & Attention to detail