Contractual hours
36.25
Basis
Full time
Job category/type
Date posted
30/07/2025
Job reference
REQ003057
Recruitment Coordinator
Location: Reading
Employment Type: Permanent, Full Time
Grade: Associate Hybrid REQ003057
About XPS Group
XPS Group is a prominent UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.
About The Role
We are seeking a Recruitment Coordinator to join our award-winning business. The
Recruitment Operations Team , part of HR, works closely with HR Admin, Payroll, and stakeholders across the business to deliver a seamless recruitment and onboarding experience. From issuing contracts to coordinating corporate inductions, the team ensures smooth transitions for new hires.
Key Responsibilities
This role may suit someone looking to start out in HR/Recruitment. Studying for the HR support apprenticeship level 3 will be considered
- Issue employment contracts and onboard new starters
- Support with pre-employment vetting i.e., Disclosure & Barring Service (DBS) checks, right to work checks, credit checks, references, and other relevant compliance requirements, in accordance with the legal obligations for data protection, and other appropriate statutory and regulatory requirements.
- Contribute to the maintenance of the recruitment and onboarding Excel tracker
- Support the Talent Acquisition team and with recruitment and Applicant Tracking System (ATS) administration
- Respond to queries via the recruitment inbox and HR Service Portal, ensuring all queries are responded to and resolved within the agreed timeline.
- Review and approve invoices from third party suppliers
- Contribute to the delivery of recruitment projects and the continuous improvement of the recruitment function
- General administration duties such as, checking invoices, filing, archiving, and GDPR compliance
Due to the changing nature of the business, the job holder may from time to time be required to undertake other activities of a similar nature that fall within their capabilities. The role may occasionally require some travel.
Your Profile: Essential
- Experience of working in a customer service environment e.g. office, retail or hospitality
- IT literate and confident working with different systems for various processes e.g.MS Office software (Outlook, Word, Excel)
- Possess strong communication skills both written and verbal.
- Grade 4 or above GCSE Maths and English, or equivalent
- Able to work effectively under pressure to tight deadlines, with strong attention to detail
- Have a flexible, adaptable approach and willingness to learn new skills.
- Possess an enthusiasm to develop, improve and enhance the service provided.
- Able to maintain confidentiality and integrity at all times
Desirable
- Work experience within an HR, Recruitment or administrative environment
- Experience of using systems e.g. Applicant Tracking System (ATS), databases, online platforms
What We Offer
Enjoy a competitive salary, annual discretionary bonus, and 25 days holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.
How To Apply
Interested candidates should submit applications below or contact . Join XPS Group and contribute to a dynamic and inclusive workplace.
Equal Opportunity Statement
XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.
Eligibility
Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, Employment or educational references, Satisfactory credit checks and eligibility to work in the UK before an offer can be made. XPS Group is not able to provide sponsorship to employees.
Who Are We
To find out more please visit: www.xpsgroup.com
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