Research Finance Administrator

Research Finance Administrator

Location: UK (Remote in the UK) | Type: Permanent| Start: ASAP | Hours: Full-time | Salary: Commensurate with experience

Trilateral Research is recruiting for a Research Finance Administrator to join our remote team in the United Kingdom. As part of this team, you will provide research and financial administration support for our colleagues, clients and stakeholders to ensure timely and accurate record keeping and management.

Who we are

At Trilateral Research, we build Responsible AI (RAI) products and delivers services that empower organisations to develop and deploy AI responsibly. Our products and services are grounded in over 15 years of pioneering research and methodological innovation. Our award-winning solutions tackle the most complex, sensitive social issues facing our societies today, including child safeguarding, public health improvement and climate action.

What you will do

Key responsibilities include but not limited to:

• Support the preparation of timely and accurate financial claims for research projects, e.g. staff expense claims and external stakeholders’ claims.
• Review, correct and manage all staff timesheets related to research projects and the monthly sign off process.
• Review the consistency of research staff leave records between internal systems.
• Set up new budgets in the financial system.
• Assist with the creation of interim financial progress reports for research projects.
• Assist with travel related expenses for external parties attending research project events and meetings.
• In collaboration with the Corporate Finance team, review and file monthly pay slips into auditable files.
• Input accurate data for grant applications and reporting.
• Manage the electronic filing of research and financial records and manage shared mailboxes.
• Support the Research team in planning and hosting meetings and events as required.
• Over time, develop a comprehensive understanding of financial elements of Funder Terms & Conditions, supported by internal and external training.

What you bring

Required education and experience

Essential:

• Excellent English verbal and written communication skills.
• Customer-focused attitude.
• Strong interpersonal skills to communicate with all levels of the business.
• Ability to maintain a high level of accuracy and concentration.
• Ability to work with confidential material and to maintain high standards of discretion.
• Ability to prioritise and adapt to varying workload, work efficiently and meet deadlines.

Professional knowledge and technical skills

Essential:

• Excellent IT skills with good knowledge of Microsoft packages (Excel, Word, Outlook & Teams).
• Confident in numerical skills.
• Ability to collate information from diverse sources and compile reports.

Desirable:

• Advanced Excel skills.
• Working knowledge of SharePoint.

Interpersonal skills

Essential:

• NFQ Level 5 or above in relevant accounting/finance/administration course.
• A minimum of 2 years' experience in financial administration in a fast-paced professional environment.
• Experience working with finance and accountancy software (QuickBooks/Concur preferrable).
• Previous experience in cash flow management and financial reconciliation.

Desirable:

• Previous experience in research management support in higher education sector or similar environments.
• Experience working as part of a multidisciplinary team.
• Previous remote-working experience.

What we offer

• Competitive salary & enhanced pension (based on service)
• Enhanced holiday entitlement increasing with tenure
• Company sick pay & family-friendly leave
• Flexible hours & remote-first working
• Continuous career development

How to apply

Application requirements: Please submit your CV and complete all application questions listed, to have your application considered. References will be required prior to appointment and candidates must be eligible to work in the country the role requires.

Timelines: Our hiring team will be continuously reviewing applications as they are submitted. We receive a high volume of applications, and we will only be able to progress applicants that meet all the essential requirements listed in this description.

Key information

We are an equal opportunities employer and positively encourage applications from suitably qualified and eligible candidates, regardless of their age, sex, race, disability, sexual orientation, gender reassignment, religion or belief, marital/civil partnership status, or pregnancy and maternity.

At Trilateral Research, we value privacy and data protection rights. We have a longstanding data protection culture and promote robust ethical standards in data management and research ethics. Please read our Recruitment Privacy Notice in relation to our recruitment activities before submitting your application to work with us.