Rota Co-ordinator for General Surgery and Vascular
Company
Location
Bristol, England, United Kingdom
Posted At
8/14/2025
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Description
Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.
Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.
Job Overview
Please note this post is only funded until 31st March 2025
The General Surgery department is looking for an experienced individual with excellent computer, administrative and communication skills who works well as a member of a team whilst being able to use their own initiative.
You will provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.
You will liaise with doctors, medical secretaries, waiting list coordinators, Outpatients and IT to ensure an effective high quality service is provided for our patients.
Training and support is offered in this challenging yet rewarding role.
Main duties of the job
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed Job Description And Main Responsibilities
The General Surgery department is looking for an experienced individual to provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.
For more detail on the Rota Coordinator remit, please see the job description and person specification.
Person specification
Person Spec criteria
Essential criteria
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.
Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.
Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.
Job Overview
Please note this post is only funded until 31st March 2025
The General Surgery department is looking for an experienced individual with excellent computer, administrative and communication skills who works well as a member of a team whilst being able to use their own initiative.
You will provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.
You will liaise with doctors, medical secretaries, waiting list coordinators, Outpatients and IT to ensure an effective high quality service is provided for our patients.
Training and support is offered in this challenging yet rewarding role.
Main duties of the job
- To be responsible for maintaining accurate and up to date rotas for consultants and middle grade doctors using Google Sheets, E-rostering and Medirota.
- To maintain accurate and up to date rotas for Ward based junior doctors using Medirota.
- To process leave requests and shift swaps in a timely manner via Medirota/Excel and via email.
- To maintain accurate Leave records spreadsheets for all Junior Doctors.
- To maintain leave chart spreadsheet for specialities.
- To contact patients around changes in clinics.
- To deal with telephone enquiries and take appropriate action.
- To assist with team’s workload as requested by Line manager.
- To deal with our IT department, in setting up accounts for new doctors at each rotation.
- To ensure booking of meeting rooms for speciality induction at each rotation.
- To liaise with Line Manger to update induction pack and send out to all new doctors by deadline dates.
- To liaise with Line Manager to agree agenda for speciality induction and consultants presenting items.
- Assist line manager complaints.
- To assist Line Manager with the audit/data collection and reports as necessary.
- To assist in the day to day management of the outpatient support team activities as required by the Line Manager.
- To deputise for line manager as necessary.
- Generally assist in cover for colleagues when required.
- Photo coping, filing, faxing, scanning and other administrative duties to ensure the efficient running of the team.
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.
We commit to treating each patient as an individual with respect and dignity, aiming to deliver excellent clinical outcomes and a first-class experience for everyone who uses our services.
North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.
Detailed Job Description And Main Responsibilities
The General Surgery department is looking for an experienced individual to provide administrative support for the day to day administration of rotas for the department’s doctors, cancelling and creating clinics as needed, ensuring relevant spreadsheets are kept up to date and flagging up any rota issues with line manager.
For more detail on the Rota Coordinator remit, please see the job description and person specification.
Person specification
Person Spec criteria
Essential criteria
- Good general education including GSCE in Maths or English (or equivalent)
- Advanced keyboard and computer skills (Microsoft office)
- Previous experience with using Excel and Word
- Previous experience in managing rotas
- Experience of working under pressure
- Experience of working as part of a team in a multi-disciplinary environment
- Excellent written/verbal communication skills
- Excellent customer care skills
- Ability to work using own initiative with excellent organisational skills and meticulous attention to detail
- The ability to work under pressure, within a stressful environment, prioritise own workload and work to tight deadlines
- Ability to exercise judgement and take responsibility for actions
- Able to promote good working relationships amongst team, colleagues and clinical staff
- Willingness and ability to learn new IT skills and technology
- Confident and sympathetic when dealing with patients/staff
- Ability to be calm and professional when working under pressure
- Confident and sympathetic when dealing with patients/staff
- Patient Administration System (PAS) training
- Experience of supervising a team
- Experience of working in the NHS or similar organisation
Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.
If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.
North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.
At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
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