Secretary - Redhill

Department: Secretarial

Employment Type: Fixed Term Contract

Location: Redhill

Reporting To: Partner

Compensation: £32,000 - £36,000 / year

Description

Moore Kingston Smith is looking for a proactive and highly organised Secretary to join our Redhill office on a 12-month maternity cover contract. This is a varied role supporting Partners and Managers while ensuring the smooth running of the office.

Key Responsibilities

• Provide full secretarial and administrative support to Partners and Managers
• Manage all incoming and outgoing post, including scanning, franking, and recorded deliveries.
• Book and track couriers (local, national, and international).
• Coordinate meeting rooms via Condeco, arranging set-up and catering as needed.
• Organise and support events such as Lunch & Learns and other ad-hoc gatherings.
• Liaise with the Facilities team and external contractors regarding office maintenance, supplies, and equipment
• Order and maintain office supplies, including stationery, catering items, and deliveries.
• Prepare engagement letters, send client fees, and issue documents via DocuSign.
• Handle client records, ensuring accurate logging, safe storage, and appropriate returns to clients.
• Support compliance administration, including AML reviews and client onboarding.
• Coordinate business travel arrangements for staff, including overseas and local bookings.
• Maintain office records and logs, including safe contents, filing, and system updates.
  
  

Skills, Knowledge & Expertise

• Proven secretarial/administrative experience in professional services.
• Strong organisational skills with ability to manage multiple priorities.
• Excellent written and verbal communication; professional and approachable.
• Proficient in Microsoft Office; knowledge of DocuSign, Condeco and Fibre an advantage.
• Minimum Grade B in English GCSE (or equivalent).
• Able to work independently and as a reliable team player.
• Strong problem-solving skills; effective liaison with facilities and suppliers.
• High accuracy and discretion when handling confidential information.
• Experience coordinating meetings, travel, and events.
• Knowledge of office processes (post, filing, couriers).
• Familiarity with client onboarding, AML, and company secretarial admin (desirable, training available).
• Proactive, flexible, and confident handling both routine and unexpected tasks.
  
  

Job Benefits

• Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
• Flexible Working: We're committed to a positive work-life balance, offering a hybrid working policy that prioritises your well-being and flexibility.
• Comprehensive Wellbeing Support: Access to Digicare+, Employee Assistance Programme, Health Cash Plan and more!
• Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core.