Servicing Oversight Administrator
Company
Location
Southampton, England, United Kingdom
Posted At
7/2/2025
Advertise with us by contacting: [email protected]
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Description
About The Business
Quilter plc is a leading provider of financial advice, investments and wealth management, committed to being the UK’s best wealth manager for clients and their advisers. Quilter oversees £119.4 billion in customer investments (as at end December 2024). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management. The business is comprised of two segments: Affluent and High Net Worth.
Affluent encompasses the financial planning business, Quilter Financial Planning, the Quilter Investment Platform and Quilter Investors, the multi-asset investment solutions business.
High Net Worth includes the discretionary fund management business, Quilter Cheviot, together with Quilter Cheviot Financial Planning.
At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve.
Our business is transforming, continually modernising, and becoming even more customer centric. So, if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it’s the perfect time to join us!
About The Role
Level: 3
Department: Supervision & Assurance
Location: Southampton, United Kingdom (hybrid working)
Contract type: Permanent, Full-Time
Non-Regulated
Working within the Servicing Oversight team, as part of the wider Assurance & Oversight function, this role supports the business in its oversight of adviser and firm activity, specifically relating to the provision of Ongoing Service. The key responsibilities of the role are:
We are looking for a candidate with a broad understanding of the Financial Planning markets in terms of Advice, providers/lenders, platforms, products.
A broad understanding of how Advisers and how AR (Appointed Representative) businesses operate.
Experience of working within a regulated environment and an understanding of the risks particular to a financial advice network is an advantage.
Excellent organisational skills and the ability to manage a variety of tasks and responsibilities.
Has a confident approach, self-motivated with good interpersonal skills.
An excellent telephone manner and written communication.
A good working knowledge of excel, word and PowerPoint.
Demonstrate a strong eye for detail while also displaying a willingness to solve problems and improve processes.
Ability to follow processes.
You'll embrace change and initiate new and better ways of working to deliver positive customer outcomes.
Working collaboratively with colleagues – both within the team and across the wider business – this individual will be focused on delivering an exceptional level of service.
Operate efficiently – treat the business as if it’s your own.
Own decisions and tasks – decide and deliver.
Build on own knowledge by self-learning, share knowledge and best practice with colleagues.
Ability to manage workflows within defined timescales.
Inclusion & Diversity
We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.
Values
Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.
Core Benefits
Holiday: 182 hours (26 days)
Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
Life Assurance: 4x your salary.
Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
Healthcare Cash Plan: Jersey employees only
In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.
Quilter plc is a leading provider of financial advice, investments and wealth management, committed to being the UK’s best wealth manager for clients and their advisers. Quilter oversees £119.4 billion in customer investments (as at end December 2024). It has an adviser and customer offering spanning financial advice, investment platforms, multi-asset investment solutions, and discretionary fund management. The business is comprised of two segments: Affluent and High Net Worth.
Affluent encompasses the financial planning business, Quilter Financial Planning, the Quilter Investment Platform and Quilter Investors, the multi-asset investment solutions business.
High Net Worth includes the discretionary fund management business, Quilter Cheviot, together with Quilter Cheviot Financial Planning.
At Quilter we never stand still. Our foundations are rooted in our extraordinary expertise, which is trusted by hundreds of thousands of customers, but we have great ambitions to stay one step ahead and make an even greater difference to the people and communities we serve.
Our business is transforming, continually modernising, and becoming even more customer centric. So, if you want to be bold in the pursuit of your ambitions, bring new ideas, and challenge and evolve what we do, it’s the perfect time to join us!
About The Role
Level: 3
Department: Supervision & Assurance
Location: Southampton, United Kingdom (hybrid working)
Contract type: Permanent, Full-Time
Non-Regulated
Working within the Servicing Oversight team, as part of the wider Assurance & Oversight function, this role supports the business in its oversight of adviser and firm activity, specifically relating to the provision of Ongoing Service. The key responsibilities of the role are:
- To ensure advisers adhere to QFP processes related to ongoing servicing and escalate any issues that are identified appropriately.
- Monitor data led 'alerts' related to Servicing errors, ensuring activity is logged and appropriate communications are issued in a timely manner.
- Manage adviser responses to the alerts and facilitate follow up actions.
- Review and categorise tasks and actions, according to process and procedure, for further assessment or resolution.
- Review and support the investigation of anomalies or exceptions.
- Manage escalations and hand-offs to other teams to ensure correct outcomes are achieved and appropriately documented.
- Manage cases from start to finish through various systems, including but not limited to, PowerBI, Worksmart and Dynamics.
- Ensure excellent records management and robust audit trail.
- Support the development of processes and seek systemisation opportunities to improve efficiency across all key processes.
- Provide administration support across all processing teams.
- Support team managers in workflow management and reporting.
- Engage and work with Advisers/Firm throughout the process to provide excellent service.
- Demonstrate good customer outcomes.
- Contribute to building a great environment to work in
- Support with ad-hoc tasks if appropriate and when required.
We are looking for a candidate with a broad understanding of the Financial Planning markets in terms of Advice, providers/lenders, platforms, products.
A broad understanding of how Advisers and how AR (Appointed Representative) businesses operate.
Experience of working within a regulated environment and an understanding of the risks particular to a financial advice network is an advantage.
Excellent organisational skills and the ability to manage a variety of tasks and responsibilities.
Has a confident approach, self-motivated with good interpersonal skills.
An excellent telephone manner and written communication.
A good working knowledge of excel, word and PowerPoint.
Demonstrate a strong eye for detail while also displaying a willingness to solve problems and improve processes.
Ability to follow processes.
You'll embrace change and initiate new and better ways of working to deliver positive customer outcomes.
Working collaboratively with colleagues – both within the team and across the wider business – this individual will be focused on delivering an exceptional level of service.
Operate efficiently – treat the business as if it’s your own.
Own decisions and tasks – decide and deliver.
Build on own knowledge by self-learning, share knowledge and best practice with colleagues.
Ability to manage workflows within defined timescales.
Inclusion & Diversity
We value diversity and strive to promote inclusivity in all aspects of our culture. We believe in equal opportunities for all, ensuring that no applicant encounters less favourable treatment based on anything but their skills, qualifications, experience, and potential. We celebrate the unique contributions of a diverse workforce and create a respectful, nurturing environment where every colleague can thrive.
Values
Do the right thing: We act with integrity and are proudly committed to going above and beyond in service of our clients and the support we provide our communities.
Always curious: We continuously seek new ideas and knowledge so we’re one step ahead of our clients’ needs. We look for inspiration everywhere and encourage experimentation, recognising that this is how we create brilliant solutions for brighter futures.
Embrace challenge: We aim high to transform our potential into meaningful outcomes. With ambition as our driving force and a steadfast commitment to growth, we succeed for the good of every generation.
Stronger together: Combining our diverse talents, we accomplish more collectively than we ever could do alone. We speak openly, actively listen, and support each other, and constructively challenge and embrace new ideas. We seek empowerment and demonstrate ownership and trust, with the confidence to make impactful decisions.
Core Benefits
Holiday: 182 hours (26 days)
Quilter Incentive Scheme: All employees are eligible to participate in incentive scheme, to incentivise business performance and their contribution.
Pension Scheme: A non-contributory company pension scheme that can be boosted through personal contributions.
Private Medical Insurance: Single cover as standard with options to increase cover to include your partner or children.
Life Assurance: 4x your salary.
Income Protection: 75% of salary, less state benefits, payable after 26 weeks of absence.
Healthcare Cash Plan: Jersey employees only
In addition to our core benefits, we offer a range of flexible benefits to UK employees that you can choose from and pay for conveniently via a salary deduction.
Advertise with us by contacting: [email protected]
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