Site Secretary

SITE SECRETARY

Join a leading fit-out specialist delivering large-scale projects! Our clients are seeking a Site Secretary with at least 12 months of office coordination and administration experience. This is a fully office-based role.

What a fantastic chance to gain valuable experience with a major company while supporting exciting project operations!

SITE SECRETARY ROLE:

• Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems
• Auditing and monitoring revision-controlled documents, distributing them to the relevant project and design teams, including architects, structural engineers, and clients
• Sending drawings out for copy, ensuring all project team members are working from the latest copy of drawings
• Managing Requests for Information (RFI), logging them onto Project Plus
• Setting up and maintaining a project start-up filing system in line with company procedures
• Managing the production of an Operations and Maintenance (OM) manual for subcontractors, as well as managing approvals
• Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
• Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls

SITE SECRETARY ESSENTIALS:

• Existing UK working rights
• Preferably to have property or construction industry experience
• An excellent communicator, both verbal and written
• Highly organised with a proactive working style
• Able to work in high-pressure and fast-paced environments
• Tech-savvy, proficient with Microsoft 365, and able to pick up internal systems quickly
• Comfortable working 5 days on site (8:30 AM – 5:30 PM)
• Problem-solving and decision-making skills
• Proficient with Microsoft Excel and Word
• Good understanding of how information management fits into the construction process
• Knowledge and use of document control software
• Minimum of 6 months of document control or site admin experience
• High Attention to detail

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.