Site Set up Executive

Shakespeare Martineau are looking to add a fantastic Site Set Up Executive (Technical Conveyancing Executive) to join their expanding Social Housing Sales team.

Our Social Housing Sales team is one of the largest in the Midlands specialising in all aspects of property acquisition and disposal for more than 60 Registered Providers across the country. We lead our competitors in the delivery of extra care housing for people over the age of 55. In the last 12 months we have disposed of more than 250 void residential dwellings, 450 extra care properties and 300 shared ownership units.

What you will be doing:

Working as part of our thriving and collaborative Social Housing team, you will work closely with a talented team in a busy and fact moving environment, predominantly in the sales of affordable homes and provide high quality services to a varied portfolio of clients. You can enjoy knowing that your role working with charity housing providers can make a real difference.

This role would suit someone who enjoys client contact and works well under pressure; you will have exposure to hands on experience from day one.

You will play a key role in the team focussing on site set up, providing technical support for the wider team and you will work alongside other technical experts who are well respected in housing law. You will act for a range of clients including housing associations, real estate developers and investors in property.

Your key duties will be:

• Site set up and technical support to the wider team
• Running files from start to finish
• Preparing quotations for clients and reviewing pricing schedules and framework agreements
• Reviewing title documentation, restrictions and title issues
• Liaising with Registered Provider clients and providing practical advice
• Taking clear and concise instructions from clients to enable documents to be adequately drafted
• Drafting Leases and other documents, such as deeds of easement, lease extensions, and deeds of release of restrictive covenants
• Collating documentation to produce a well-formed documentation package for use as part of the sales process
• Package updates
• Liaising with clients efficiently and building long-term relationships enhancing client relationships through day to day activity and regular reporting
• Scheduling regular client meetings and conference calls, as well as visits to client offices nationally
• Assisting with process updates and development of the sub-team
• Having responsibility for the actions necessary within the workflow to ensure smooth completion of the transactions
• Assisting the wider team with enquiries on plot sales
• Alongside potentially dealing with a variety of sale transactions including shared ownership, ‘right to buy’, resales/assignments’ and Plot Sales’ transactions.
• Reviewing and actioning correspondence from various parties
• Being responsible for producing, monitoring and updating various reports as required
• Being responsible for your own file maintenance
• Keeping the team up to date with changes to the Capital Funding Guide

What you will need:

• A minimum of 3 years’ experience in a conveyancing role, ideally handling a caseload with minimum supervision
• Comprehensive experience of the conveyancing process end-to-end
• Drafting legal documents

Desirable, but not essential

• Knowledge of leasehold transactions
• Experience in dealing with housing associations
• Previous experience in working in a social housing environment
• Knowledge of the Capital Funding Guide and model Leases

Key competencies you will need:

• Excellent communication and client management skills
• Excellent organisational and prioritising skills
• An ability to cope with a demanding workload and manage constantly changing priorities and deadlines
• Outstanding attention to detail and accuracy
• A high degree of initiative and the ability to cope in a fast-moving environment
• The motivation to take up a challenge at an exciting time
• A desire to support growth

About you – you will be

• Highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
• Respectful towards others and have a positive, willing and ‘can do’ attitude
• Keen to learn, interested in your own career progression and be proactive in taking ownership of this
• Eager to exceed client expectations
• Able to work both in a busy team, but also independently
• Driven and committed with a team player approach

Benefits, Agile Working and Additional information

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have the following hubs across the UK: Birmingham, Bristol, Leicester, Lincoln, London, Milton Keynes, Nottingham, Solihull, Stratford upon Avon, Sheffield and in the South; Crawley, East Grinstead, Lewes, Brighton, Eastbourne, Seaford, Peacehaven, Storrington, Chichester & Southampton as well as our Scotland office located in Edinburgh.

Additional information

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Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Ampa Group is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

About Shakespeare Martineau

Welcome to Shakespeare Martineau, where we're more than just a full-service law firm. With over 1100 specialists, including lawyers and business support professionals, we're committed to unlocking potential in our people and clients, inspiring confidence, growth, and development.

Our purpose is clear: we provide creative solutions and advice that help individuals and businesses achieve their commercial and personal goals. But what truly sets us apart is our focus on building lasting relationships and championing our clients, ensuring they receive the best possible business and personal advice.

At Shakespeare Martineau, it's our people who make us special. We understand what our team members want and give them the support they need to succeed. Recognising everyone's contribution and harnessing the unique power of teams, we work together to achieve success.

Diversity is at the heart of our firm. We actively build and develop diverse teams, bringing together different backgrounds, personalities, and perspectives to deliver amazing solutions for our clients. We believe in playing to our strengths, constantly striving to improve, and empowering our teams with individual responsibility for their own learning and growth.

Join us at Shakespeare Martineau and become a valued member of a team where we unlock your potential, appreciate your contributions, and achieve success together.

As part of Ampa, we are part of a large multi-brand group, all of our brands are linked by a shared purpose and set of values that brings about a positive, inclusive and diverse work culture - helping everyone achieve their ambitions.