Sub-Contract Specialist

DeepOcean is expanding the team and looking for a team-oriented and experienced Sub-contract Specialist with a can-do attitude who wants to join a fast-paced, professional and collaborative environment!

Key areas of responsibility

Role

• To conduct activities in accordance with DeepOcean company values, ACT for Safety programme and HSEQS Management System.
• To ensure all procurement activity is in accordance with the requirements of all company governing documentation on HSEQS, Financial control and business ethics and to meet all statutory obligations as may be applicable.
• Deliver high quality SCM & Sub-Contracting service to Operational/Commercial departments in support of Tendering activities and Live projects.
• In consultation with Regional Procurement Manager and local SMTs, Development of Contracting Strategies in support of Project requirements.
• Ensure all sub-contractors to the Company have gone through the supplier accreditation programme and, where applicable, additional due diligence measures are carried out (Financial checks, FCPA compliance, Audits, etc)
• Obtain competitive bids from suppliers by RFQ and ITT; tabulate & analyse bids and make recommendations on sub-contractor selection to secure best value for money.
• Participate in/lead negotiations with sub-contractors and share best practice, to maximise supply chain delivery.
• Negotiate and implement Supply Contracts and Frame Agreements as necessary – Commercial, Legal, Operational.
• Assure all company’s purchase T&Cs and Client flow-through (B2B) terms are met by sub-contractors to minimise commercial risk.
• Develop and maintain good working relationships with sub-contractors to ensure best value and continuity of supply.
• Develop and maintain effective communication with Project & Commercial Teams and other internal departments, in terms of requirements, sub-contract status, market intelligence, issues, etc.
• Always work in accordance with and promote the company purchasing policies and procedures.
• Carry out sub-contract performance evaluations in conjunction with operational teams.

Key tasks

• Development and execution of Sub-Contracting and Procurement strategy, both pre and post contract awards, from category mapping, to ITT processes, bid evaluations, negotiations, contract award, management and review.
• Support of Project Procurement team in the development and implementation of procurement plans for each project.
• Source & qualify new Sub-Contractors and carry out competitive sourcing/tendering projects.
• Negotiate for best fit and optimum costs, commensurate with quality, reliability and delivery.
• Establish and maintenance of Frame Work Agreements and Supply Contracts.
• Assure all company’s purchase T&Cs and Client flow-through (B2B) terms are met by sub-contractors to minimise commercial risk.
• Compilation & analysis of commercial quotations for goods & services, making sourcing recommendations to internal customers.
• Expedite solution of any problems that arise in relation to service delivery, quality, quantity, documentation and cost of purchased categories.
• Ensure accuracy of procurement system(s) as applicable.
• Support commercial bidding and indirect procurement as required.
• Ensure the procurement procedures are followed within Procurement and by the organization.
• Qualification of Sub-Contractors and on-going maintenance of Approved (Preferred) Suppliers.
• Conduct risk analyses to establish security of future supplies.

Key measurables

• To deliver cash / added value savings as identified annually.
• Delivery of key frameworks & contracts.
• All sub-contractors engaged are suitably qualified and approved.
• Operational delays attributed to procurement issues are zero.

Key behaviours

• Excellent communication & organisational skills
• Team Player but also able to work on own initiative
• Fact Finding and Analytical thinker
• Tenacity & Problem Solving
• Enthusiastic/Persuasive and articulate
• Time Management
• Networker with strong interpersonal skills

Demonstrable experience specific to the role

• Minimum 3-5 years of relevant Procurement or Contracting experience in multi-project, engineering environment, preferable within Subsea industry.
• Experience and knowledge from the Renewables and/or Oil & Gas industry
• Further education in Supply Chain Management, Finance or Engineering
• Legal / Contractual awareness and experience
• Contract management and negotiation skills

About DeepOcean

DeepOcean has joined the United Nations Global Compact, the world’s largest corporate sustainability initiative. We support the 10 United Nations Global Compact Principles on human rights, labour standards, environment, and anti-corruption. We are proud to be an equal opportunity employer and workplace. We value inclusion, equality and diversity and encourage all qualified candidates to apply. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status or gender identity.

Learn more about DeepOcean on https://deepoceangroup.com/

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Location: Aberdeen, UK