Subject Area Administrator - Design
Company
Location
Edinburgh, Scotland, United Kingdom
Posted At
7/22/2025
Advertise with us by contacting: [email protected]
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Description
Job Description
Grade UE05: £29,179 - £33,482 per annum
College of Art, Humanities and Social Science / Edinburgh College of Art
Full time: 35 hours per week
Fixed Term: 12 months contract
The Opportunity
The Edinburgh College of Art (ECA), part of the University of Edinburgh, is looking for a dedicated and detail-oriented Subject Area Administrator to join our department. This full-time, 12-month fixed term position plays a crucial role in ensuring the smooth day-to-day operations of the School of Design Subject Area by providing high-level administrative support, including HR, finance, event coordination, and research seminar management.
Key Responsibilities
Application Information
Please ensure you include the following two documents in your application:
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 12th August 2025.
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
Interviews will be held in person. All shortlisted candidates will be contacted directly. If you do not hear from us by end of August, you should assume that your application is not being progressed.
About Us
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About The Team
Edinburgh College of Art is a large and diverse school within the University of Edinburgh's College of Humanities and Social Science. It is comprised of the Schools of Art, Design, History of Art, Edinburgh School of Architecture and Landscape Architecture and the Reid School of Music.
Our mission is to promote world-leading critical enquiry across all these subject areas through scholarly research, teaching and creative practice.
Almost 3,000 students and 300 staff study and work at ECA and we enjoy strong relationships with museums, galleries, archives, practitioners and industry partners in Edinburgh, Scotland, the UK and internationally.
Edinburgh College of Art is committed to equal and fair treatment of all its employees and in recognition of the positive promotion of diversity and gender equality among staff and students, Athena SWAN granted the Edinburgh College of Art a Silver Award in 2023.
Grade UE05: £29,179 - £33,482 per annum
College of Art, Humanities and Social Science / Edinburgh College of Art
Full time: 35 hours per week
Fixed Term: 12 months contract
The Opportunity
The Edinburgh College of Art (ECA), part of the University of Edinburgh, is looking for a dedicated and detail-oriented Subject Area Administrator to join our department. This full-time, 12-month fixed term position plays a crucial role in ensuring the smooth day-to-day operations of the School of Design Subject Area by providing high-level administrative support, including HR, finance, event coordination, and research seminar management.
Key Responsibilities
- Provide proactive administrative support to the Head of Subject Area in managing academic staff workloads and financial resource planning.
- Assist with the coordination of research seminars, field trips, and student conferences.
- Handle financial tasks such as budget monitoring, processing payments, and managing staff requisitions.
- Liaise with HR on recruitment processes, contract renewals, and compliance checks.
- Serve as a welcoming point of contact for staff and students, addressing queries and ensuring a positive work environment.
- Strong organisational and time management skills, with the ability to handle competing demands.
- Excellent interpersonal and communication skills, capable of building effective relationships across the School and University.
- A high degree of initiative and independence in managing tasks, combined with the ability to work closely with academic colleagues.
- Proven experience in administrative roles.
- A customer-focused attitude, attention to detail, and a commitment to maintaining a welcoming and efficient environment.
- A team player.
Application Information
Please ensure you include the following two documents in your application:
- CV
- A Cover letter
- A competitive salary
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages (opens new browser tab).
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 12th August 2025.
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
Interviews will be held in person. All shortlisted candidates will be contacted directly. If you do not hear from us by end of August, you should assume that your application is not being progressed.
About Us
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About The Team
Edinburgh College of Art is a large and diverse school within the University of Edinburgh's College of Humanities and Social Science. It is comprised of the Schools of Art, Design, History of Art, Edinburgh School of Architecture and Landscape Architecture and the Reid School of Music.
Our mission is to promote world-leading critical enquiry across all these subject areas through scholarly research, teaching and creative practice.
Almost 3,000 students and 300 staff study and work at ECA and we enjoy strong relationships with museums, galleries, archives, practitioners and industry partners in Edinburgh, Scotland, the UK and internationally.
Edinburgh College of Art is committed to equal and fair treatment of all its employees and in recognition of the positive promotion of diversity and gender equality among staff and students, Athena SWAN granted the Edinburgh College of Art a Silver Award in 2023.
Advertise with us by contacting: [email protected]
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