Supporting Exam Invigilators 2026 - Registry - 900204 - Grade 2

Job Description

Position Details

Timetabling and Examinations

Location: University of Birmingham, Edgbaston, Birmingham UK

Grade 2

Part-time casual, hourly paid work

Closing Date: 15 th February 2026

This role is open to all part-time University staff members and external candidates only.

We do not allow students to apply for this job, including those pursuing a bachelor’s or master’s degree.

Role Summary

The Timetabling and Examinations Office at the University of Birmingham is seeking to appoint non-student Supporting Invigilators to assist with the invigilation of examinations during the University’s centrally managed examination periods for the 2026 academic year.

We are primarily recruiting invigilators to support the following centrally managed exam periods:

• Main Summer Examination Period: 11 May – 6 June 2026 (this may include Saturdays)
• Supplementary Examination Period: 17 August – 28 August 2026
  
  

These periods exclude UK public holidays.

Successful applicants will be required to be available for a minimum of 14 days during the Main Summer examination period and at least 7 days during the Supplementary examination period. Shifts will be allocated based on individual availability.

Main Duties

All Supporting Invigilators are responsible for facilitating the smooth running of examinations and ensuring the integrity of the examination process. Supporting Invigilators are responsible to the Senior Invigilator.

• Working as part of a team to prepare the examination venue to ensure that all examinations start promptly. This will include laying out examination attendance slips, answer books, question papers and any other necessary materials according to a seating plan.
• Working as part of a team to invigilate the exam. This will include the checking and reconciliation of attendance slips, conducting random checks of student ID, accompanying students to the toilet and handing out any additional examination materials that are needed. This may also include dealing with any examination incidents or irregularities that arise, completing the relevant paperwork and answering subsequent queries.
• Working as part of a team to collate examination answer booklets and other materials at the end of the exam in a timely, accurate and efficient way.
• Patrolling the exam venue to support students and remaining vigilant for any irregularities.
  
  

Person Specification

• Previous experience working in an educational setting.
• Ability to work effectively as part of a team.
• Ability to work independently and use sound judgment to seek advice when appropriate.
• Ability to remain calm and composed under pressure.
• Ability to handle challenging situations in a sensitive yet firm manner.
• Strong attention to detail.
• High level of reliability and punctuality.
• Confident in the use of English, with the ability to interact effectively with students and senior invigilators.
• Physically able to stand/walk for extended periods (up to 3 continuous hours in some venues)
  
  

If your application is successful, you will need to provide your right to work documentation in person, even if you have worked for us before. We will contact you when they are required with instructions of how to provide them.

It is mandatory for all supporting invigilators to complete training sessions prior to the University’s January and main summer examination periods. Training sessions will be emailed over. If your application is successful details of how to find and complete the training will be provided via email to you.

If you would like to apply to work for the University’s Examination Office as an exam invigilator, please visit the following webpage for the full job description and further information: - https://intranet.birmingham.ac.uk/as/registry/exams/supporting-invigilator.aspx

We will be in contact with all successful applicants Sunday 15 th February 2026

Informal enquires to Jonathan Merrifield, j.d.merrifield@bham.ac.uk and Mala Mistry, m.mistry.2@bham.ac.uk

View our staff values and behaviours here

Use of AI in applications: We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy. You can find out more about our work to create a fairer university for everyone on our website .