Team Coordinator (Nuevo)

London, England, United Kingdom

7/7/2025

Purpose of the Job

The Team Coordinator will support our creative ecosystem. You'll manage the behind-the-scenes logistics that keep our teams productive and focused on delivering exceptional creative work. This role combines traditional executive assistance with team coordination, ensuring seamless day-to-day operations across all departments.

Key Responsibilities

• Coordinate and manage leadership meetings including scheduling, agenda preparation, room bookings, catering arrangements, and follow-up documentation
• Organize domestic and international travel arrangements for team members including flights, accommodations, transportation, and detailed itineraries
• Manage meeting room bookings, AV equipment setup, catering orders, and ensure all logistical requirements are met for client presentations and internal sessions
• Serve as central point of contact for administrative inquiries, vendor communications, and office management needs
• Maintain leadership calendars, coordinate between departments, and manage scheduling conflicts across multiple time zones
• Process expense reports, handle invoicing coordination, and support budget tracking for team activities and events
• Organize team events, off-sites, training sessions, and social activities while managing all associated logistics and vendor relationships
  
  

Knowledge, Skills + Experience

• Good experience in an administrative or executive assistant role, preferably supporting a team
• Exceptional organizational and time management skills with ability to handle confidential information discretely
• Strong written and verbal communication skills with professional phone and email etiquette
• Proficiency in calendar management systems, travel booking platforms, and expense management tools
• Experience with meeting coordination, event planning, and vendor management
• Proactive problem-solving abilities and capacity to work independently with minimal supervision
• Previous experience in creative agencies, professional services, or corporate environments (preferred)
• Experience managing travel for international business trips and complex itineraries (preferred)
• Familiarity with catering coordination, event planning, and office management (preferred)
• Knowledge of expense management systems and basic budget tracking (preferred)
• Experience supporting C-level executives or department heads (preferred)
  
  

We thank all applicants in advance for their interest in this position.

HH Global are an equal opportunities employer and welcome all suitably qualified candidates from any background, regardless of any personal characteristic, especially those protected by law.

We will make reasonable adjustments to the recruitment process to accommodate any disability. In the first instance, if you require this job advert in an alternative format, or require any assistance, please reach out to [email protected]

Please note that we carry out a variety of pre-employment background checks, which are appropriate for the country that you are based in. These may include some of the following; employment history, right to work, identity and validity of professional qualifications (if applicable) checks. In some countries, criminal background, sanction file and / or CIFAS checks may apply. If you have any questions relating to this, please reach out to [email protected] in the first instance.

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