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Copyright © 2025
Copyright © 2025
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Howden is a collective - a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of over 20,000 employees spanning more than 100 countries.
We're moving from strength to strength, expanding our global reach and growing both organically and through strategic, high-quality mergers and acquisitions. By bringing together diverse expertise and perspectives, we're enhancing our unique culture and values, whilst continuing to expand our capability to innovate, and deliver exceptional solutions for our clients.
The Role
We are looking for a Team PA to provide essential support to leaders within our Business Services team. This role is pivotal in ensuring smooth operations and effective coordination across the team by delivering high-quality personal assistant and administrative services.
You will work closely with senior leaders and their teams, managing diaries, meetings, and travel arrangements, while also supporting broader team activities such as onboarding, events, and community initiatives. This is a diverse position that demands excellent organisational abilities, meticulous attention to detail, and the skill to manage sensitive information with integrity.
What You'll Be Doing
Provide PA support to Global Pillar Leads and their wider teams.
Organise meetings across multiple time zones and prepare documentation.
Take minutes, track actions, and ensure follow-up on meeting outcomes.
Arrange local and international travel, including visas, insurance, and itineraries.
Liaise with internal support teams such as facilities, travel, and reception.
Process invoices and reconcile expenses for the department.
Maintain accurate records on company systems and manage project tasks.
Support onboarding of new team members, including equipment and access setup.
Coordinate team events such as away days, volunteering activities, and celebrations.
Manage updates and engagement posts on Viva Engage for Business Services.
Who We're Looking For
Experience in reception roles is essential; PA experience is desirable.
Excellent attention to detail and accuracy in all tasks.
Strong interpersonal and prioritisation skills to meet tight deadlines.
Ability to work flexibly and adapt to changing priorities.
Proactive problem-solving approach with a can-do attitude.
Effective communication skills and professional presentation.
Ability to handle confidential information with discretion.
Comfortable using multiple software packages and systems.
Strong interpersonal skills for liaising with internal and external stakeholders.
Team player with a collaborative mindset.
A career that you define. At Howden, we value diversity - there is no one Howden type. Instead, we're looking for individuals who share the same values as us:
At Howden we value diversity - there is no one Howden 'personality type'. Instead, we're looking for individuals who share the same values as us:
We consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness, and respect - regardless of age, disability, race, religion or belief, gender, sexual orientation, marital status, or family circumstances.
We're committed to providing reasonable accommodations at Howden to ensure that our positions align well with your needs. Besides the usual adjustments such as software, IT, and office setups, we can also accommodate other changes such as flexible hours* or hybrid working*.
If you're excited by this role but have some doubts about whether it's the right fit for you, send us your application - if your profile fits the role's criteria, we will be in touch to assist in helping to get you set up with any reasonable adjustments you may require.
*Not all positions can accommodate changes to working hours or locations. Reach out to your Recruitment Partner if you want to know more.
We're on a life-long journey to become an ever-more sustainable group. It's a commitment to taking care of our people and the world we live in, to doing good business, and to making a positive impact wherever we can. Our governance processes, company policies, and review systems are all geared towards our goal of making a positive impact in the world. You can read more about our sustainability work here.