The Vacancy
We are looking to recruit an experienced secretary to provide high quality secretarial and administrative support within one of our Actuarial teams in the
Glasgow office on a
full time or part time basis. Working closely with team members, the successful candidate will provide a range of support to the team and will also liaise closely with other secretaries across the Practice.
Key Responsibilities Will Include
- Responding to all meeting requests and arranging necessary resources.
- Collating material for internal and external meetings.
- Preparing agendas, correspondence and presentations.
- Note taking, typing and producing documentation as requested.
- Maintaining electronic and paper based client files.
- Arranging travel and accommodation requirements, producing itineraries fully as required.
- Proactively producing and retaining records of expenses.
- Processing time recording and billing.
- Distributing and reviewing client correspondence, answering calls, processing messages/actions.
- Sending client correspondence where required.
- Supporting the team with all administrative matters and providing Front of House cover as required.
- Supporting other secretarial staff within the firm together with ad hoc secretarial duties.
- Adhering to the firm’s Information Security standards, policies and procedures.
Qualifications
Skills and Qualifications Required
- Educated to GCSE/Scottish Standard Grade in English, or with equivalent experience.
- In possession of a recognised qualification or relevant experience.
Skills
- Relevant experience within a secretarial support, administrative or similar environment.
- Fully proficient in relevant Microsoft applications.
- Able to mentor and support less experienced colleagues.
- Understanding of best practice within an office environment.
- Appreciation of the firm and our market place.
Personal Characteristics
- A high level of accuracy and attention to detail.
- Excellent planning and organisational skills.
- Excellent interpersonal and communication skills, both written and verbal.
- Able and willing to learn new systems/processes/procedures.
- Team player with a hands-on motivational approach.
- A flexible approach to solving problems.
- Able to work proactively and autonomously
- A high degree of confidentiality and discretion with a strong sense of integrity.
In addition to a competitive salary and access to our profit share scheme, we offer:
- A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
- A collaborative and supportive work environment where your thinking and ideas are encouraged.
- On site mental health and wellbeing support
- A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
- Regular social activities, in addition to three days paid volunteering leave each year and a day’s leave to celebrate your birthday.
About Us
Together, we’ve been building better futures for over 100 years. For our people, our clients and their people, our communities and the environment.
We thrive on tackling complex problems. And we believe those problems are best solved by diverse teams – diverse in skills, approaches and backgrounds. Our independence lets our people be themselves and think freely, while working in a collaborative, supportive environment. We love innovative, independent thinking and want everyone to share their ideas.
Working alongside employers, trustees and financial services institutions, we offer pensions, investments, benefits and risk consulting services, as well as data and technology solutions. With over 1000 employees and counting, we’re one of the leading consultancies in our field and are proud to be recognised by numerous industry awards.
We’re committed to developing our people and encourage everyone to carve out their own career path. We’ve many colleagues who started out in one team in the business and have ended up somewhere completely different, having had the chance to develop new skills and explore new passions.
We are continually working to improve our inclusive culture and employ diverse talent. We therefore welcome applications from people from all backgrounds, which includes but isn’t limited to: age, disability, ethnic heritage, gender, marital or civil partnership status, neurodiversity, religion, sexual orientation, and socio-economic background.
Our hybrid working model offers the best of both worlds – home working as well as a fun, collaborative office environment - meaning flexible working patterns to accommodate individual needs. Find out more about our careers
here .
If you need any assistance in relation to a personal requirement, medical condition or neurological difference during our selection process then please let us know.
Together, we can make this the best job you’ll ever have.
We Offer
Our culture
We live and breathe our four values – friendly, confident, partnering and straightforward – and genuinely care about out people, clients, community and the environment.
Job satisfaction
Every employee can genuinely make a difference and contribute towards achieving our purpose – together, building better futures. Whether that’s helping our clients build more secure financial futures, using your 3 days volunteering or helping us reduce our carbon footprint.
Reward and wellbeing
We offer competitive salaries, a share of company profits and an award-winning benefits package. We also take your mental, physical, social and financial wellbeing seriously, both in and outside of work.
Flexible working
We trust our people to work in a pattern that suits their circumstances with a healthy balance of home and office working.
Latest technology
We use the most up-to-date technology and software to match our ground-breaking business solutions that make life easier for us and our clients.
Career development
There is no linear path – learning opportunities are plentiful and empower you to carve out your own career.
