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Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.
We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.
The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.
This is an exciting time to join us on this journey.
We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.
Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?
JOB TITLE: TECHNICAL ASSISTANT
Key Responsibilities
- The below is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position.
- Resourcing & Onboarding.
- Coordinate onboarding processes for new personnel, ensuring all documentation, inductions, IT, and system access are completed efficiently.
- Liaise with HR and Head of Disciplines to ensure accurate tracking of certifications, training records, and competency matrices.
- Support projects personnel with training course identification and booking arrangements.
- Assist in the development and refinement of internal systems and templates used for onboarding and resource tracking.
- Coordinate offboarding to ensure timely deactivation of access, return of assets, and completion of exit procedures.
- Data Analysis & Performance Management.
- Assist in preparing monthly performance packs and running performance meetings across the client portfolio.
- Compile and analyse data to support continuous improvement and strategic decision-making.
- Contribute to the development of digital tools and workflows (PBMS) for performance and resource data management.
- Utilise Power BI to maintain interactive dashboards and visual reports, enabling real-time insights into project and resource performance.
- Management Team Support.
- Provide holistic business support including expenses, invoice payments, filing, contact database management, arranging meetings and hospitality, travel, and other general admin tasks.
- Provide technical support to project managers, engineers, and department heads as needed.
- Support the management team with scheduling, meeting coordination, and preparation of briefing materials and communications.
- Participate in management team meetings, capturing action items and supporting follow-up activities.
- Assist in the preparation of presentations, reports, and documentation for management reviews and client meetings.
- Help coordinate logistics for management site visits, audits, and stakeholder engagements.
- Support the management team in the preparation of bids and tenders, including gathering inputs and formatting documentation.
- The postholder is expected to adhere to the Golden Rules of Safety (transitioning to ‘The 9 Lifesaving Rules in 2020) and the Petrofac Values.
Essential Qualifications And Skills
- University degree or equivalent level preferable.
- Attention to detail; efficient and highly organised; pro-active self-starter and a team player.
- Excellent problem-solving skills.
- Excellent interpersonal, written and verbal communication skills with the ability to communicate at all levels and between different cultures.
- Ability to build relationships at all levels, internally and externally, demonstrating confidence, professionalism and respect.
- Ability to prioritise workload and manage deadlines to optimise value of Management time; proven organisational and forward planning skills.
- Innovative, constantly seeking to improve ways of working to increase efficiency and effectiveness.
- Experienced in dealing with senior executives in a corporate environment and coping with changing requests.
- Ability to maintain confidentiality in all aspects of work and handle sensitive information.
- Ability to demonstrate sound, measured judgement and initiative to address sometimes complex, ad-hoc issues that interrupt routine schedules.
- Positive attitude; proven ability to work well under pressure.
- Fluent with Microsoft Office especially Outlook, PowerPoint, Excel, etc.
- Proven experience of supporting senior executives.
- Global travel and diary management experience.
- Experience with working in different time zones.
Additional Information
