Trade Mark Formalities Paralegal

We're a law firm that specialises in media, technology and intellectual property. We advise clients on the financing, exploitation and protection of their creative and commercial assets.

Our intellectual property team is widely regarded as market leading. We provide a one-stop-shop 360˚ IP service (with the exception only of patent filing) advising on the full spectrum of legal issues connected to IP rights, with a fast-growing integrated trade mark and design portfolio management and strategy practice, a busy litigation practice, and significant commercial work.

This team has been recognised for both contentious and non-contentious patent work in WIPR’s 2025 UK Patent rankings, including four individual partner rankings, and recently won UK Copyright Firm of the Year at the Managing IP Awards, for the third time since 2022.

Our trade mark and design portfolio practice advises on all aspects of trade marks and brand protection across the entire brand life-cycle. We regularly advise a range of clients including many household names providing strategic trade mark advice, enabling clients to search, protect, preserve, exploit, enforce and defend their brands, including in an international context

As one of our Trade Mark Formalities Paralegals, you will be part of a team which provides full administrative support on trade mark matters. Your work will include:

• Reviewing email correspondence from registries and IPOs and updating our database accordingly
• Docketing critical deadlines into our database and communicating to the team
• Managing the daily and weekly diary deadlines and updating records accordingly, including the weekly diary reminders
• Managing client portfolios from filing through to registration and renewals
• Assisting the formalities team in preparing reports, schedules and cost quotes
• Updating the trade mark portfolio management databases (e.g. WebTMS)
• Assisting with the preparation and filing of correspondence and forms at various trade mark registries (inc. renewals, recordals, etc.)
• Assisting the team in other ad hoc projects such as portfolio onboarding.

About you

You should have at least one year’s experience working within a trade mark formalities role, demonstrating a good working knowledge of trade mark portfolio management databases.

A strong academic record to A level standard or equivalent is required. A CITMA Paralegal Certificate (or a desire to work towards one) would be highly advantageous.

You’ll demonstrate strong organisation skills, with high attention to detail and the ability manage deadlines and prioritise workloads. You’ll strive to achieve high standards with a good work ethic.

Your verbal and written communications skills must be professional and fluent. It’s important that you can work independently, as well as part of a team.

A good working knowledge of Word, Excel, Outlook is essential.

Our Culture

Our culture is unique among law firms – both in what we expect from our people and the way we create value in the industries we serve. We empower our people, expect commitment and excellence, and celebrate when we achieve it.

Our values are at the heart of everything that we do and define Wiggin as a workplace: being visionary, authentic, unified, responsible and excellent across-the-board.

There isn’t a typical Wiggin person. We aim to build teams that are diverse in thought, perspective and experience to provide a more rounded service to our internal and external clients.

We operate a discretionary hybrid working model allowing 2 days per week working from home.

We offer an attractive remuneration package including 25 days holiday (plus birthdays off), private medical insurance, permanent health insurance and more from your first day of employment.

For more information, see www.wiggin.co.uk.

No agencies please.