Trainee Document Controller

Ardmore have been at the forefront in delivering hundreds of major projects across London. Some of our iconic projects include the Corinthia Hotel, Old War Office restoration and the Greenwich Peninsula.

We build homes, offices, hotels, schools, medical centres, parks, playgrounds – every facility our great city needs. And we do it with passion. With sensitivity. With style!

Our Trainee Document Controller role is a fantastic opportunity for someone with a background in Project Administration or Document Control looking to take the next step in their career. You’ll join a dynamic and experienced team, supporting the setup, maintenance, and distribution of project documentation across several platforms – ensuring accuracy, compliance, and accessibility.

The role offers hands-on experience with systems such as 4Projects, SharePoint, Viewpoint for Projects (VFP), and SmartWaste – with full training and development provided.

Main Responsibilities:

• Support the setup and maintenance of document filing systems across SharePoint and 4Projects.
• Upload and quality-check contract documents, ensuring correct versioning and compliance.
• Help manage non-digital paperwork such as certificates, EAIs, and NCNs, uploading them to the appropriate platforms.
• Use Viewpoint for Projects (VFP) to assist with document uploads, access control, and reporting.
• Input and monitor sustainability data via the SmartWaste platform (energy, waste, water, biodiversity, social value).
• Assist with internal audits by monitoring document compliance, outstanding items, and correct naming conventions.
• Support the creation and maintenance of project trackers and registers for RFIs, Drawings, Samples, IDDs, and handover documentation.
• Gain exposure to full 4Projects functions including user permissions, workflows, markups, and document communication.
• Assist the team with general administrative duties including printing, scanning, phone handling, meeting bookings, and site inductions using Datascope.

We’re Looking For:

• A background in Project Administration or Document Control (preferred).
• Experience using 4Projects or a similar document management system (preferred).
• Strong organisational and communication skills.
• Comfortable working with digital platforms and eager to develop technical skills further.
• Proficient in MS Office (Word, Excel, Outlook).
• A team player with a proactive attitude and attention to detail.