Travel Manager, Administration

About Us

CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform. Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Position Description

The position will principally involve arranging and coordinating business travel and providing administrative for CLSA (UK) and CLSA Europe B.V. employees and visitors. The role will involve ensuring that all travel arrangements are made efficiently, cost-effectively, and in accordance with Company policies and procedures. The individual will work closely with employees, travel agencies, and vendors to ensure a smooth and hassle-free travel experience for our staff and visitors.

Key Areas of Responsibilities

• Booking flights, accommodation, transportation etc. for CITIC CLSA staff and visitors
• Entering travel requests in OA (workflow approval system)
• Obtaining entry visas as appropriate for CITIC CLSA staff and visitors
• Reconciling invoices from travel company to OA approvals
• Input of Travel invoices into OA
• Follow up any delays in OA approvals
• Organising tri annual tender for service providers (travel agent etc.)
• Assisting the senior management and Sales staff with OA expense claims as required
• Upkeep of approved hotel schedule
• Ad-hoc to provide back up support to the administration team, as and when required

Requirements

• Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment
• Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation
• Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
• Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
• Previous experience booking travel
• Practical approach to problem solving
• Good team player
• Required to comply with company procedures and policies

CLSA may collect personal data from you for purposes relating to your engagement with the Company, including human resource management and other business and internal / external compliance purposes. Any personal information and /or data collected and held by the Company may be used by the Company or transferred (whether within/ outside the United Kingdom) to any other parties within the Company, subsidiaries and affiliates of the Company, internal or external service providers, or any other relevant parties including governmental or regulatory authorities, for the above purposes.