Vascular Registry Admin Coordinator

The Vascular Registry Admin Coordinator plays a pivotal role in supporting the vascular service by ensuring accurate and timely data entry into the National Vascular Registry (NVR), coordinating patient pathways, and facilitating communication across multidisciplinary teams. The post holder will be responsible for managing administrative processes that underpin high-quality vascular care, including RTT tracking, clinic coordination, and audit support.

We have 1 positions available which 18.5 hours per week. There is some flexibility of days and hours worked.

• Input and update patient data into the NVR with precision and timeliness.
• Monitor and validate waiting lists, clinic capacity, and appointment tracking using Excel and EPR systems.
• Support national audit submissions and ensure compliance with data quality standards.
• Understand and apply the 18-week RTT pathway.
• Accurately record clock starts and stops (e.g. referral date, first seen, decision to admit).
• Ensure timely dispatch of clinic letters and follow-up on diagnostics.
• Liaise with vascular surgeons, radiologists, and scientists to organise imaging and procedures.
• Act as a single point of contact for the vascular team across multiple hospital sites.
• Support the smooth running of MDT meetings, including minute-taking and outcome documentation.
• Identify inefficiencies and propose solutions (e.g. new trackers, templates, or digital tools).
• Contribute to service development initiatives and clinical research support.
• Assist in recruitment coordination and onboarding of new admin staff when needed.
  
  

Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.

Our Excellence Values

Compassion

Accountability

Respect

Integrity

Courage

We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone’s full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.

We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.

The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.

We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.

We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

For further details / informal visits contact: Name: Lucie O'boyle Job title: General Manager Email address: lucie.o'[email protected]