Workforce Administrator

Southampton, England, United Kingdom

7/22/2025

Job Overview

We have an exciting opportunity for a motivated workforce coordinator to join the Women and Newborn management team, overseeing the rota co-ordination of the Breast Consultant Team.

UHS offers fantastic training and development giving you the best possible opportunities to achieve the career you want. Development of our staff is central to the delivery of high quality, safe and effective care. We can offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitate your career progression.

Main duties of the job

Attached you will find the person specification document which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application as these criteria are used by hiring managers as guidance during shortlisting.

For an overview of the main duties of the role please see the ‘Job Description and Main Responsibilities’ section below. To understand the day-to-day responsibilities in more detail please read the full job description document attached.

Working for our organisation

As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to.

All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme.

Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.

Detailed Job Description And Main Responsibilities

• Writing assigned medical rotas, ensuring on-call and clinical commitments are sufficiently covered on a day-to-day basis.
• In liaison with the relevant individuals, populate and maintain the Healthroster system for agreed Health rosters, in line with trust policies and procedures.
• Act as a central contact for doctors and local co-ordinators within the Care Group for all holiday and maternity leave, resignations, sickness reporting and rota issues.
  
  

Experience/skills

Knowledge across a range of administrative work procedures including non-routine elements.

Detailed knowledge of admin procedures and working processes.

Significant experience as a secretary or administrative assistant in a customer-focused environment.

Person specification

Qualifications, Knowledge And Experience

Essential criteria

• Good standard of secondary education with literacy and numeracy skills demonstrable to GSCE pass level or equivalent standard.
• NVQ Level 3 in Business Admin or equivalent level of experience.
• RSA 2 word processing/typing or equivalent experience.
• Proficient in all aspects of Microsoft Office.
• Experience as a Receptionist or Admin Assistant linked to a clinical service or customer focused environment.
• Administrative and organisational experience.
  
  

Desirable criteria

• Courses / further study attended to demonstrate evidence of personal development.
• Diploma level qualification or equivalent experience.
• European Computer Driving Licence (ECDL)
• RSA 3
• Proficient in the use of all hospital computerised patient systems.
• Knowledge of medical terminology
  
  

Trust Values

Essential criteria

• Patients First
• Always Improving
• Working Together
  
  

Skills and competencies

Essential criteria

• Microsoft Office skills
• Multitasking
• Organisational skills
• Communication
• Admin and clerical skills
• Prioritisation
• Teamwork
• Time management
• Customer service
• Attention to detail
• Analytical thinking