Workplace Co-ordinator (Part Time, Onsite)

We are looking for a proactive and professional Workplace Co-ordinator to be the welcoming face of Hearst Networks EMEA and a key support across day-to-day office operations. This role is ideal for someone who enjoys a busy and varied day, with strong attention to detail and great people skills. Reporting into the Director of Office Management and Security, you will be responsible for a range of activities to ensure the smooth running of our workspace.

This is a permanent and part time position, that will be based in our Hammersmith office Tuesday-Thursday, 8.30am-5pm. You will support a creative office space that operates award-winning brands like Sky HISTORY and Crime+Investigation.

Key Responsibilities

Front of House & Office Support

• Greet all visitors and ensure a warm, professional welcome
• Manage the visitor system
• Open and close our meeting rooms
• Check on AV throughout the office
• Co-ordinate the desk and meeting rooms booking system; manage Engage day-to-day room booking queries
• Car park bookings

Courier & Deliveries

• Book national and international couriers
• Liaise with couriers and internal teams
• Co-ordinate kit collection with IT

Procurement & Finance Support

• Raise and receipt purchase orders
• Chase outstanding contractor invoices and liaise with finance
• Co-ordinate office supply stock and stationery, including maintaining the stationery room

Events & Booking Coordination

• Liaise with the Communications team and support across internal company events as required
• Coordinate requirements for 6th floor Club room and assist in setting up

Access Control & Office Security

• Create access profile and passes for new starters remove leavers
• Run the office helpdesk and respond to staff queries
• GDPR requirement: remove information not required
• Run checks on mass information portal accuracy
• Control external tenants access to our office

Facilities & Maintenance Checks

• Report structural or maintenance issues via the tenant's portal
• Conduct monthly H&S checks
• Work closely with the daytime porter and cleaner to maintain a clean and safe environment
• Work closely with contractors

Administrative Support

• Provide admin assistance to the Director of Office Management & Security
• Support day-to-day office operations and escalate issues when needed
• Post Facilities information and Hammersmith events on The BASE

To be successful in this role, we are looking for someone who can demonstrate the following key competencies:

• Working with People
• Planning and Organising
• Delivering Results and Meeting Expectations
• Adapting and Responding to Change

We are looking for someone who is…

• Friendly, approachable and professional you’ll be the first face people see
• A calm problem solver who can juggle priorities and stay ahead of the day
• Proactive, who notices what needs doing and gets it done
• A reliable team player who takes pride in keeping the office running smoothly

Minimum Requirements

• Previous experience in front of house, office coordination, or facilities support
• Strong communication and organisational skills
• Comfortable with Microsoft Office and helpdesk
• Reliable, responsive, and detail-oriented

Desirable Requirements

• Confident using systems like Engage (or similar room booking tools)
• Familiarity with raising purchase orders and basic invoice tracking
• Confident in using finance system; Concur preferred but not essential

About Us

At Hearst Networks EMEA, we share stories that matter, inspiring and exciting our audiences with hit US franchises (The Curse of Oak Island, Pawn Stars), must-see docudramas (Royal Kill List and Colosseum), and original commissions (Sex: A Bonkers History with Amanda Holden, Royal Autopsy, Cops Gone Bad with Will Mellor). Over the past few years we’ve championed our own original programming and relished in the successes of recent series’ such as The Unbelievable with Dan Aykroyd, Great Escapes with Morgan Freeman, The Prison Confessions of Gypsy Rose Blanchard and Royal Mob.

We welcome talented candidates with infectious enthusiasm who love what they do, and are ready to learn, develop and thrive. Here you’ll find a community of innovative, creative and inspiring people who aren’t afraid to embrace responsibility and try new things collaboratively, as a team.

We are a certified Great Place to Work® with a can-do, motivated culture that believes in working to live, not just living to work. Every employee has a voice and is encouraged to be themselves and be ambitious. With offices in Rome, Madrid, London, Warsaw, Munich and Johannesburg, we are a truly international organisation that celebrates difference and diversity.

As an inclusive employer, we value the diversity of our teams and want our workforce to reflect our wider society. We encourage and welcome applications from people from under-represented backgrounds and are keen to make sure we are inclusive and accessible to all. Pease do let us know if you require any adjustments or assistance for meetings and communications with you when you apply for a role with us.